Great-West Financial Establishes Its Mobile Footprint

guyinsiderPROFILES, Volume 8, Issue 1. In today’s fast-paced, digital world, employees are more likely to prefer the convenience of a smartphone app than the rigidity of an on-premise one. This was certainly true at Great-West Financial, a life insurance and retirement services provider that hundreds of thousands of customers rely on. Executives and managers could only access their invoice workflows via a desktop connected to the office’s system, which limited the ability to speed Accounts Payable (AP) processes. Learn how Great-West implemented the company’s first mobile app for invoice approval to bring greater speed, efficiency, and controls to its AP process. Download_PDF

Great-West Financial Establishes Its Mobile Footprint

guyinsiderPROFILES, Volume 8, Issue 1. In today’s fast-paced, digital world, employees are more likely to prefer the convenience of a smartphone app than the rigidity of an on-premise one. This was certainly true at Great-West Financial, a life insurance and retirement services provider that hundreds of thousands of customers rely on. Executives and managers could only access their invoice workflows via a desktop connected to the office’s system, which limited the ability to speed Accounts Payable (AP) processes. Learn how Great-West implemented the company’s first mobile app for invoice approval to bring greater speed, efficiency, and controls to its AP process.

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Winning the Order to Cash Race

Cutting costs is a surefire way to improve the bottom line, but visionary Global Business Services leaders do more by controlling costs, cash, and risk. During this session we’ll discuss how to identify opportunities for process improvements across the entire Order-to-Cash mega-process. We’ll discuss how to prioritize improvements based on corporate strategic goals for cost containment, risk management and cash flow optimization. We’ll also help you build a business case to overcome common hurdles such as:

  • Executive and organizational “buy in”
  • Harmonization of improvement across your ERP systems
  • Engaging your stakeholders
  • Calculating ROI

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Great-West Financial Goes Mobile to Speed Approvals and Drive Immediate Business Value

Great-West Financial needed a mobile solution to improve the timeliness of its invoice approvals so its users could approve invoices whether they were in the office or out in the field. Yet, the regulated financial services company didn’t want to sacrifice centralized transparency or control.

This webcast demonstrates how in only a few weeks, Great-West Financial was able to deploy the Dolphin Mobile Approval app powered by Innovapptive to:

  • Approve and code Non-PO Invoice.
  • Accelerate the resolution of blocked or held invoices.
  • View invoice images as an attachment.
  • Approve other SAP transactions from a single mobile app.
  • Activate same app with 40+ additional line of business approvals.

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Dolphin Advanced Approvals on SAP S/4HANA Cloud Platform

Advanced Approvals Add On for Accounts Payable

Dolphin Advanced Approvals is an add on solution for Dolphin Process Tracking System for Accounts Payable. The application enables business users to approve or manage exceptions on vendor invoices using the web or a mobile device. Listen to Dolphin CTO Vishal Awasthi explain the benefits of using this application and watch a demo to see how it can:

  • Reduce costs
  • Improve efficiencies
  • Reduce cycle time for processing invoices

Video Transcription

PO and Invoice on SAP HANA

Dolphin is an AppDev partner with SAP. We help our customers improve the performance of their business processes by giving them the solution that optimizes and automates them. At the same time, we also help them improve the performance of their SAP systems through data volume management.

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The solution that we are going to show here is called the Dolphin’s Advanced Approval for Accounts Payable. It runs on the HANA Cloud Platform. This solution is essentially an extension app for our on premise accounts payable application (PTS-AP). The app allows us to extend the reach of our on-premise solution to the new user base.

In this demo we’re gonna see the example of Dolphin’s advanced invoice approval application that runs on the HANA cloud platform.

Here we’re going to take the example of the invoice that has just been sent by the accounts payable team for approval and the verification of the accounting information.

To take an action the user can actually click on this web approval link which you can see down here. That link essentially points to the HANA cloud platform base UI5 app. When they click on that app link using the single sign-on option, they might be taken to a screen like this here.

I can see the image side-by-side with the invoice information, which is shown here on the left-hand side.

We can see information like the PO number, the invoice number, the date, the amount, the reason code, why the invoice was sent

This application isn’t just limited to the invoice approvals, so it can also be used to resolve the exceptions such as the price mis-match between the PO and the invoice.

I can scroll down and I can see the notes from the accounts payable team in case they have some special notes about this invoice.

I can see where the invoice is going next.

I can see the invoice history as to what has happened to this invoice from the point it came into the accounts payable team.

I can upload any extra attachments.

I can put some notes of my own.

But finally, I can simply approve or reject the invoice using these two options.

When that happens, at that point, I can say accept and now basically the invoice will be approved. This actually will be sending a real time approval to the Dolphin add on solution (PTS-AP) that runs on the ECC which will then allow the accounts payable [team] to post this invoice or if you have the rules configured to auto post the invoice, the invoice will actually post automatically in the finance module in SAP.

We offer deep integration to SAP and at the same time we bring deep domain knowledge in accounts payable.

Our solution really plugs into SAP and now with the HANA cloud extension app we can bring the innovation at a much faster pace in the cloud and also extend the reach of our on-premise application (PTS-AP).

We chose to go with the HANA cloud platform because it really does offer us seamless access to the on premise components of the Dolphin solution. It allows us to give our customer the options for the user authentication and it really makes it very easy for us to manage the deployment and the ongoing maintenance of the solution.

Advanced Approvals on SAP HANA Cloud Platform

advanced-approvals-ssFast invoice approvals allow organizations to control cash flow and capture early payment discounts from vendors. To do this, busy users need an application (app) that will let them approve and handle exceptions for Accounts Payable invoices anytime, anywhere using any device. Organizations, however, need an app that does more than that. They need an app that provides users with a simple and consistent user experience from their desktops to their mobile devices. They also need an app that is tightly integrated with sophisticated Accounts Payable processes and workflows, cost effective, and easy to deploy to thousands of users. Dolphin Advanced Approvals is the first cloud-based app that provides such a solution.

Available on the SAP HANA Cloud Platform, Dolphin Advanced Approvals is a modern and responsive app that ensures organizations can deploy an innovative app for approving invoices and managing exceptions in days, not months, without breaking the budget or increasing support efforts.

Individuals can use the Dolphin Advanced Approvals app to quickly review, correct, and approve invoices on a mobile device or on their desktop. The app’s simple and modern user interface makes it easy to use, even for those who are unfamiliar with SAP® applications.

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Faster Invoice Approvals on SAP HANA Cloud Platform

Fast Invoice Approvals & More Discounts with a Modern and Responsive App on the SAP HANA Cloud Platform

Want to capture early payment discounts from vendors and have better control over cash flow? Dolphin Advanced Approvals enables companies to quickly and easily approve Accounts Payable invoices and manage exceptions anytime, anywhere using any device.  Available on the HANA Cloud Platform, Dolphin Advanced Approvals is a modern and responsive web-based application that is both easy to deploy and use.

In this Webcast:

  •  Learn how enabling users to approve invoices quickly ensures the organization can capture more vendor discounts and lower invoice processing costs
  •  Discover how extending SAP applications with invoice approval solutions can improve transparency and control over organizational spending and cash flow
  •  Leverage the power of the SAP HANA Cloud Platform to quickly transform outdated, manual processes with minimal administration and support effort
  •  Increase user adoption with modern, responsive solutions that provide a consistent user experience on a desktop or mobile device

 

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Travel and Expense Reporting for Dolphin Process Tracking System

Simplify Expense Reporting, Comply with Expense Policies, and Improve Transparency
Submitting expense reports can be time-consuming and frustrating for employees and a challenge for accounting departments. Dolphin’s Travel and Expense Reporting, which is available as an option with the Dolphin Process Tracking System, makes it easier for employees to enter expenses while on the road, using web or mobile clients.
Simplify Expense Reporting

  • Capture and attach receipts from a mobile device.
  • Auto-populate expense items from corporate credit card statements or enter details manually.
  • Ensure expenses comply with corporate categories, properly recover VAT and other input tax.
  • Enter line or header notes to facilitate processing.

Enforce Expense Policies & Procedures

  • Automatically route expenses to approvers based on SAP hierarchies and approval authority levels.
  • Flexibly approve expenses in SAP, by email, on the Web, or using a mobile device.
  • Set up substitute approvers or forward to other approvers to ensure quick, consistent processing.
  • Automatic reminders and escalation if expenses are not filed or approved in a timely manner.

Improve Transparency & Auditability

  • Track expenses in real-time by expense type, user, or date, either online or using configurable reports and dashboards.
  • Analyze expense reporting patterns to prevent rogue spending and fraud.
  • View supporting documents instantly, from a secure,low cost, SAP-compliant content repository.
  • Maintain a comprehensive trail of expense approvals to support audit inquiries.

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Optimize SAP Processes to Enable Innovation in Your Business

Dolphin’s SAP-certified solutions for Accounts Payable, Accounts Receivable, Sales and Distribution, and Finance and Administration ensure that you get the innovative capabilities you need. Dolphin solutions let your business adapt quickly to new requirements and continue to benefit from running the world’s leading enterprise applications – SAP.
 

 

Dolphin Process Tracking System Mobile Approvals App

PTSSpeed Procure-to-Pay Approvals and Exceptions in SAP® applications

Unwire your organization with the Dolphin Mobile Approvals App and enable busy managers to approve critical or time-sensitive SAP procure-to-pay transactions anytime, anywhere, on any mobile device.Organizations can reduce invoice approval time, increase productivity, and optimize cash flow by pushing procure-to-pay information directly to managers’ smartphones or tablets, so they can quickly:

  • Approve and code Non-PO Invoices
  • Accelerate the resolution of blocked or held PO-based invoices
  • View invoice images as an attachment
  • Approve other P2P transactions from the same app: shopping carts, purchase requisitions, purchase orders, service entry sheets, and expense reports

This SAP procure-to-pay mobile approvals app is fully integrated with Dolphin’s Process Tracking System for Accounts Payable solution (PTS-AP), which is SAP-certified from SAP NetWeaver 7.0 to NetWeaver 7.40 on HANA. The App leverages these certifications as well as PTS-AP’s existing certifications on SAP NetWeaver Gateway.

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Mobile Approvals App Speeds Procure-to-Pay Approvals & Exception Handling

The Dolphin Mobile Approvals App, capable of supporting SAP approvals on your mobile device. The App, powered by Innovapptive and the SAP NetWeaver Gateway, allows busy users to approve critical or time-sensitive procure-to-pay transactions, whether they are in meetings or out in the field.

In this webinar, Dolphin and Innovapptive discuss how mobile can unwire your enterprise, so you can accelerate approvals and improve exception handling for more efficient procure to pay processes, improved controls, and increased cash flow.

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