Nexeo Solutions’ Data Archiving Strategy Ensures Security and Improves Performance

Nexeo Solutions – worldwide distributor of chemicals, plastics, and environmental services – needed to ensure reliable and timely same-day or next-day deliveries to roughly 28,000 customers worldwide after divesting from its parent company in 2011. To continue creating and tracking purchase orders in the most efficient and effective manner, Nexeo Solutions underwent a phased data management journey over the course of several years. Learn how Nexeo Solutions methodically encrypted and archived data to increase user efficiency and performance of key user transactions, and reduced database size to establish a sustainable and secure archiving strategy that would accommodate future growth.

Nexeo Solutions’ Data Archiving Strategy Ensures Security and Improves Performance

Nexeo Solutions – worldwide distributor of chemicals, plastics, and environmental services – needed to ensure reliable and timely same-day or next-day deliveries to roughly 28,000 customers worldwide after divesting from its parent company in 2011. To continue creating and tracking purchase orders in the most efficient and effective manner, Nexeo Solutions underwent a phased data management journey over the course of several years.

Learn how Nexeo Solutions methodically encrypted and archived data to increase user efficiency and performance of key user transactions, and reduced database size to establish a sustainable and secure archiving strategy that would accommodate future growth.

No Data Left Behind: How to Access Legacy Data when Implementing SAP S/4HANA

The move to SAP S/4HANA presents companies with an incredible opportunity to modernize SAP systems and move beyond the limitations of legacy data and systems. But as part of this move, companies must consider how they will retain all of the valuable data and documents that they need for reporting and compliance purposes.

In this session, learn how it is possible to consolidate legacy data and documents in a single, cost effective archive repository so users have seamless access to this information directly from SAP S/4HANA. With the right information strategy in place, companies can move quickly on to SAP S/4HANA, reduce the cost and complexity of their SAP landscape by decommissioning legacy systems, and enable users to access legacy data and documents when they need them.


Speaker: Rob Jackson, Senior Solution Architect, Dolphin


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Gearing Up for GDPR: Don’t Get Left Behind

Data Informed, Sept 2017
James Baird

We operate in an increasingly global business environment. There are clearly myriad benefits to global expansion, but – as many organizations are increasingly becoming aware – there are equally as many regulations and standards, based on the number of countries they operate in. Lately, the rapid introduction of new regulations has many companies worried about audit and compliance. Emerging compliance requirements in Europe, such as General Data Protection Regulation (GDPR), have pushed companies to understand where they store and manage data over the residual life cycle to be compliant with these requirements.

GDPR is a new privacy regulation in Europe that protects the personal data for any individual based in the European Union (EU), regardless of citizenship or where the data is being held. It applies to any organization located inside or outside the EU if it offers goods or services to, or monitors the behavior of, EU data subjects. This regulation will be enforced in May 2018 and outlines strict fines for those companies found to be out of compliance. With the deadline just under a year away, now is the time for organizations to begin to establish a process for adhering to the necessary requirements….

Data Management Strategies for Moving to SAP S/4HANA® or SAP Business Suite on HANA

Whether you are planning a move to SAP® Business Suite on SAP HANA® or to SAP S/4HANA®, the same principle applies: a sound information management strategy is key to your success. A well-crafted strategy will help you reduce the total cost of ownership (TCO) for these new in-memory systems, decrease downtime during the migration, and minimize risk by enforcing compliance with internal and external retention requirements.

Read this recent transcript from Dr. Werner Hopf and Ken Campbell for answers to your questions about how to manage data and documents as you move to the SAP HANA platform.


Converting to SAP HANA or SAP S/4HANA? Ease the Transition with a Data Management Strategy That Meets Your Needs

SAPinsider, July 2017
Dr. Werner Hopf

The mass transition of SAP ERP customers to SAP HANA or SAP S/4HANA by 2025 requires careful planning, particularly when it comes to managing the data and documents that reside in existing systems. According to SAP, approximately 50% of the data in SAP systems is two years old or older (ITM211 -Data Volume Management in the Context of SAP S/4HANA Conversions, SAP TechEd 2016). Understanding how to manage this information efficiently is essential to managing the cost and complexity of transitioning to this new in-memory platform. While choosing a data management strategy is essential for any company moving to SAP HANA SAP S/4HANA, the need is more urgent for companies that will be converting existing systems.

Following the data management best practices for SAP systems is the best way to reduce the size of existing SAP systems and reduce the cost and complexity of the conversion. However, different data strategies can be used depending on the size of the SAP system and the time and resources that are available.

In this article, Dr. Werner Hopf summarizes two different approaches that companies can take for managing data and documents as they move to Business Suite on SAP HANA, SAP S/4HANA or other platforms.

How a Hybrid Cloud Scenario Leverages the Agility of the Cloud and the Security of On Premise

SAPinsider, April 2017
Vishal Awasthi

Many chief technology officers (CTOs) have already embraced the idea of cloud technology in some aspect of their business. Cloud storage and cloud hosted applications, for example, have long been popular options for organizations. Despite the numerous benefits of cloud solutions, a complete transition can seem risky, and many companies are reluctant to take the leap and implement a cloud-only strategy. This is why many organizations are choosing to adopt the
best of both worlds: a hybrid cloud approach that takes advantage of the benefits of cloud while keeping certain applications on premise.

Today, the question isn’t if hybrid cloud is a smart approach, but rather, what is the smartest way to implement a hybrid cloud strategy? Forward-looking CTOs recognize this shift and must now evaluate their organization’s cloud readiness and the best way to make the transition for their company.

SAPPHIRE 2017 Interview with Dr. Werner Hopf and Brian Shannon

In this interview with Thomas Wailgum of ASUG News, Dolphin CEO Dr. Werner Hopf and Chief Strategy Officer Brian Shannon have advice for companies that are putting a plan together to move to HANA; discuss the importance of managing the lifecycle of information to support emerging audit and compliance requirements; and talk about Dolphin’s recent announcement about joining the Hanse Orga Group.

The Importance of Information Management and Data Archiving

Data Informed, October 2016
Dr. Werner Hopf

When an organization is looking to refresh their legacy ERP system, they are faced with a crucial decision ̶ should they upgrade their existing system or implement a completely new system?

Businesses must take a deep look at their current internal processes and business needs to determine the best course of action. To streamline any major system change, implementing an effective data archiving strategy is an important first step. Archiving data before a system change reduces the size of the legacy system and reduces the time and complexity of any future upgrade or new system implementation.

Automotive Industry Solutions Overview

Dolphin helps automotive companies improve process efficiency and data volume so they can maximize the performance of large-scale operations across multiple global locations and a complex supply chain.

Dolphin’s SAP-certified add on software solutions enable automotive companies to increase performance, contain costs, reduce risk and most importantly, optimize cash flow.

3 Questions to Ask Accounts Payable Today to Plan for Tomorrow

The top priority among the many responsibilities of the CFO is managing the organization’s cash flow, costs, and financial risk. To accomplish this, processes must be both flexible and scalable in order to respond to immediate business challenges and opportunities as well as to future scenarios — such as potential acquisitions, divestitures, and expansions into new territories — with minimal disruption to operations. Processes must also be user friendly and closely aligned with the overall business roadmap to ensure buy-in across all departments. Read more

Managing Data through Corporate Transformations

DataInformed, August 2015
Dr. Werner Hopf

Pick up the business section of The New York Times, The Wall Street Journal, or USA Today and what do you see? It’s hard to go more than a day without spotting a news item about a company merger, acquisition, or business unit divestiture. All three are typically viewed as favorable strategies for achieving growth and improved profitability, but in today’s age of big data, executives have a lot more to worry about than final regulatory approval.

Managing the transfer of intellectual property (IP), where much of the value of a deal may be derived, has always been a concern. Now, with the ubiquity of big data and the rise in cloud computing, this concern is greater than ever. Each business transaction carries its own challenges and requirements to meet the desired outcome, but there are important steps that can be taken for mergers, acquisitions, and divestitures that will help to ensure that the big data changing hands does not turn in to a big problem.

Read more of the article on

Amcor Rigid Plastics’ Data Archiving Success

Rob Bobba, Senior SAP Business Analyst from Amcor Rigid Plastics, and Jim Paschke, Data Archiving Team Lead from Dolphin, discuss how Amcor lowered platform costs and accelerated performance by implementing a solid and robust data archiving strategy.

Maximize SAP HANA™ Performance and Lower Total Cost of Ownership

Maximize the Potential Benefits of SAP Big Data with HANA

According to industry analysts, we have entered the age of “Big Data.” Generally, Big Data relates to the fact that today’s business intelligence (BI) systems – like SAP NetWeaver™ Business Warehouse (SAP NetWeaver BW) – are experiencing record levels of data growth from terabytes to petabytes and beyond. The challenge is in maximizing the opportunity for real-time business intelligence while minimizing the impact of exploding data volume on productivity and total cost of ownership (TCO).

SAP Big Data Archiving

The promise of big data applications, even combined with the seemingly endless performance capabilities of SAP HANA, does not negate the reality that turning massive amounts of data into insightful, real-time intelligence requires a sound data management infrastructure. As more data accumulates in BI and ERP systems, one major issue emerges: input/output performance degradation that slows data access. SAP HANA eliminates these bottlenecks by keeping data in memory, but the extra cost to add sufficient capacity can be higher than expected. From a data management perspective, making the most of the big data opportunity requires the adoption of two key strategies: 1) augmenting data archiving capabilities with nearline storage and 2) re-architecting the business warehouse (BW) data model for lean, flexible, organized “views” of information that serve up agile reporting without increasing administrative overhead. Dolphin offers a compelling strategy to help companies meet those goals, achieve significant savings, performance improvements and lay the foundation for leveraging SAP HANA – the vehicle for truly maximizing the potential benefits of big data – now and in the future. Dolphin is the leader in providing business performance improvement solutions for SAP environments. Our team has the expertise to help you enter the era of Big Data and build your bridge to SAP HANA.




Data Archiving for SAP NetWeaver Business Warehouse (BW)

BW data volume is growing exponentially and associated costs are pushing budgets to the limit. Leveraging SAP NetWeaver Business Warehouse (BW) gives you competitive advantages in business intelligence and insight. But the more data that goes in, and the more queries being made, the more data there is to manage. It won’t be long before query responses slow, database administration is overwhelmed and costs begin to rise – if they haven’t already.

The key to strategic data management for the SAP NetWeaver BW solution is determining how to improve performance while controlling costs with minimal impact to your infrastructure and overhead. Applying Information Lifecycle Management, or ILM, principles allow you to establish a lifecyle for your data in BW just as you do in ERP – lowering costs and improving online performance.

Dolphin implements PBS CBW Nearline Storage (NLS) solutions for SAP BW to deliver enhanced functionality from high performance data compression and storage technology with advanced analytics. ILM projects for SAP NetWeaver BW deliver scoping, design and implementation excellence by building the right strategy around archiving for your BW environment to strategically manage performance, costs and long-term growth with little impact to your IT landscape.

Additionally, Dolphin offers a compelling strategy to help companies meet their goals for a lean, flexible, efficient infrastructure to achieve significant savings, performance improvements and lay the foundation for leveraging SAP HANA – the vehicle for truly maximizing the potential benefits of big data – now or in the future.





Data Archiving for SAP Applications

Increase System Performance, Maintain Database Access, Align Cost with Need

Companies using SAP® are experiencing rapid data growth through expansion or acquisitions. Keeping transactional data online, particularly after it is closed, is expensive, impractical and fraught with risk. The real challenge is not storage but data management. Rapidly growing data and document volumes quickly cause system performance and productivity to plummet, frustrating users and saddling IT with higher maintenance costs.

SAP data archiving solutions help you achieve business goals

Dolphin provides SAP data archiving solutions for ERP and BW which support a comprehensive Information Lifecycle Management strategy that addresses the complex needs of your business. These needs often include regulatory compliance and the cost of maintaining and upgrading the IT environment. Dolphin solutions include Nearline Storage (NLS) with optimized analytics, legacy decommissioning tools and support for the management of SAP data retention. In other words, you get the data you need, when you want it without compromising your IT infrastructure.

Additionally, Dolphin offers a compelling strategy to help companies meet their goals for a lean, flexible, efficient infrastructure to achieve significant savings, performance improvements and lay the foundation for leveraging SAP HANA – the vehicle for truly maximizing the potential benefits of big data – now or in the future.

Daimler Trucks: Getting Business Buy-in for Data Archiving

Daimler Trucks, formerly Freightliner, is the largest heavy-duty truck manufacturer in North America and a leading producer of medium-duty trucks and specialized commercial vehicles. When Freightliner originally came to Dolphin several years ago, their database was 1.2 TB and had a fast rate of growth. Performance was slowing and system maintenance costs were escalating. However, the business required long-term access to detailed information; they were very reluctant to remove any information from the database.

Dolphin helped the company with their archiving strategy blueprint and implementation. In the workshop phase, we brought technical, functional and business users together to learn. From the business we learned about access and retention requirements as well as residency periods. We were also able to assist in getting the business buy-in for continuous archiving going forward.

Dolphin’s analysis of the database provided the necessary details for planning an efficient archiving strategy for the long term. The result was to migrate high-volume transactional data records in finance, costs accounting, profit center accounting, profitability analysis and legal older than 24 months, and the Basis module after 90 days, from the SAP database to IBM CommonStore. This reduced the existing data volume by 50% and long-term growth was slowed by more than 80%.

PBS archive add-ons were implemented to allow users to transparently access both online and archived data with screens identical to standard SAP transaction displays. In addition, PBS index information was used in customer-specific reports for efficient reporting on archived information.

The solution resolved the immediate performance and system administration issues and satisfied the business need for fast, transparent access to information.

  • 50 million financial accounting documents archived during initial go-live
  • Users take as little as 1 second to access archived information
  • Database volume was decreased by 50%
  • Reduced long-term database growth by more than 80%
  • Satisfies audit, legal, regulatory mandates

Dolphin has since implemented data archiving and multiple PBS retrieval modules in a second SAP system with similar results. They are now archiving on an on-going basis. Recently they started doing catch-up data archiving on a go backward basis to be completed before upgrading to ECC 6.0 per their company policy.

Dolphin also recently added another PBS solution, PBS ContentLink. ContentLink is a lightweight content management alternative to traditional content management systems (CMS). It enables archiving to meet legal requirements and supports Information Lifecycle Management. During that project we also helped Daimler move from writing to EMC disk, which was taking two days, to a NetApp worm device that will significantly speed their catch-up data archiving process. Estimated completion for catch-up is early 2011.

SAP HANA and Big Data Archiving

Dolphin CEO and Archiving Principal, Werner Hopf, addresses Big Data and its affects. He says that when organizations are going to a HANA platform, it becomes very important to consider a data management strategy. Here’s why:


Harness the Potential of Unlimited Data Storage

SAPinsider, Volume 16, Issue 2, April 2015.

Organizations are collecting data at an ever-increasing rate. In the past, it was simply too expensive to store every bit of data, but the real-time processing capabilities of SAP HANA makes it possible to lift this limitation.

In this article, learn how a data storage strategy based on SAP HANA allows you to retain virtually unlimited amounts of data at a fraction of the cost, enabling you to answer previously unanswerable questions about your business.

Big Data Jolts Utilities – Why Harnessing Big Data will Help Companies Surge

POWERGRID International, Feb/March 2015
Dr. Werner Hopf

Big data is everywhere, and utilities are creating more of it every minute. Delivering power is all about efficiency, which is why the energy industry is among those that have fully embraced that big data can unlock insights into how energy is distributed and consumed.

Applying analytics to big data is important, but in the rush to parse and dissect mountains of information, many organizations fail to address the big problem created by big data: There is too much.

Too much data is a drain on many important resources and necessitates a data volume management strategy to ensure high system performance.

Read this article for tips on how to improve performance of SAP systems with a data volume management strategy.

Holiday Data Healthcheck

Retail TouchPoints Blog, December 2014
Dr. Werner Hopf

Believe it or not, the holiday shopping season is upon us all. For retailers – both brick and mortar and online-only alike – this is the time you’ve been working towards all year along. The National Retail Federation is predicting that combined November and December spending will increase more than four percent this year to top $616 billion. In addition, online sales are expected to jump as much as 11% year-to-year.

In 2014, data is the lifeblood of a retail organization. It has the power to propel you ahead of the competition, but it can also grind business to a halt. In the SAP environment – one quite familiar to many retailers– the difference between the two is an effective Data Volume Management strategy for your Enterprise Resource Planning (ERP) platform. Without a Data Volume Management strategy in place, database growth is left unchecked which can result in three distinct problems. If your company is besieged by one or more of these issues, it is time to consider a new approach.

To read the full article click here

9 Tips for Selecting and Implementing an ERP System

CIO, July 2014

Experts in ERP and change management share their tips on how to choose and deploy an ERP system to maximize your monetary and time investment. Plus steps you can take to improve the chances of workers will actually use the software.

Deploying an enterprise resource planning (ERP) system is an expensive proposition, not just in terms of licensing dollars (SLA) and maintenance, but in terms of dedicated resources and time. And yet all too often, organizations, dazzled by vendor promises and hype — Deploy our ERP software and your manufacturing business will instantly run smoother and increase profits! — fail to come up with a viable long-term (or even short-term) roadmap.

Make a clear and extensive list of requirements before you start looking at vendors

“Begin by carefully defining the scope of your project,” says Ed Talerico, director, Industry & Solution Strategy, a provider of enterprise applications. “Focus on specific business processes and system requirements. The more specific you can be upfront, the more detailed your vendors can be in their proposals.”

“If you get one thing right, make it the up-front requirements gathering process,” says Brian Shannon, principal business process management architect, Dolphin Enterprise Solutions. “Few things derail project budgets and timelines as the ‘assumptive’ or absent requirements.” So make sure you engage with end users, IT and senior management.

“Too often, people select an ERP system based on factors such as price, current technology buzz or the system that is the flashiest,” adds Fresca. “But without a good fit, companies are left with expensive customization and bolted together solutions,” she notes. The solution: “Find an ERP system that is industry-specific, with tools and features designed to solve your business requirements. The ROI and long-term benefits of a good fitting system are extensive.”

To read the full article on click here.

Control Data Growth and Maximize SAP HANA’s ROI with a Data Volume Management Strategy

SAPinsider, July/August/September 2014
Dr. Werner Hopf

As more organizations migrate to SAP HANA, it is increasingly important for them to understand the role that data plays in supporting operational and strategic goals, as well as its impact on IT resources and budgeting. As big data grows, so do IT budgets. But despite better technology and lower storage costs, rapid data growth can quickly consume the benefits produced by technology.

Click here to read the article on SAPinsider.

Control TCO in SAP HANA with a Data Volume Management Strategy

DataInformed, July 2014
Dr. Werner Hopf

Big data analysis has given organizations richer information about their business than ever before. With real-time access to detailed info, executives have greater insight into and can exercise greater control over their day-to-day operations and trends. Advanced technologies such as SAP HANA open up new possibilities for powerful analytics and innovative processes, but these technologies are priced at a premium

Click here to read the full article of

Data Archiving Benefits

SC Magazine, April 2014
James Baird

Despite the buzz around Big Data’s potential to transform business, many organizations must still deal with practical concerns related to storing such large volumes of information. All of this data is heavily regulated by numerous outside entities, each with a say in how long it is kept, in what format it must be stored, and other governance regulations. However, many CIOs are still unsure what role governance should play in their data archiving strategy.

Click here to read the full article on SC

Return on HANA investment – Two SAP Partners Weigh In

Diginomica, March 2014
When it comes to return on data, enterprise customers have a sticky wicket indeed: solutions for better results are everywhere, but the proliferation of data is also expanding at an intimidating rate. Net-net: the cost of getting a return on data remains a considerable problem. In SAP’s case, HANA use cases are maturing to the point where we can talk numbers, not just speeds.

Click here to read the full article on

Extending The HANA Journey

IT Knowledge Exchange, December 12, 2013
Dr. Werner Hopf

The value of HANA is unsurpassed when it comes to faster analytics, modeling flexibility, near real-time data replication, faster reporting and data loading, and many new applications and enhancements. Most of all, it can help optimize the power of Big Data.

The Business Intelligence Balancing Act: Get a Grip on Big Data

SAPinsider, October/November/December Issue 2013
Dr. Werner Hopf

The promise of never-before-seen insights and previously unattainable analytics is a driving factor behind the rapidly evolving proliferation of big data. Senior decision makers from across the business unit — from finance and marketing, to product development and sales, and all the way up to the C-suite — are enthusiastic, excited, and empowered by the business opportunities offered by big data.

Why SAP Customers Choose Dolphin

Senior executives discuss the company’s singular focus on delivering solutions to SAP customers — data lifecycle management and archiving and business process optimization. They mention many of the benefits customers have indicated are realized by working with Dolphin.



Dolphin’s SAP Cloud Computing Solutions

Dolphin, a technology and solutions company provides business performance improvement solutions for companies running SAP software. Vishal Awasthi discusses Dolphin’s Content Archive Service for Cloud that allows a direct connection from the SAP archiving layer to major public Cloud providers. The primary advantage is that cloud storage lets organizations align the cost of storage with the value of their data.



Does ECM Still Add Value to your ERP Environment?

IT Knowledge Exchange, August 28, 2013
Dr. Werner Hopf

SAP has been at the forefront of ERP providers with its vision for supporting the “real-time enterprise.” For the last several years, the company has consistently been introducing technologies that are steering business strategy in this direction. Data, obviously, is at the core of this vision. More specifically, SAP’s vision is predicated upon helping businesses store, organize and leverage all this data in ways that dramatically enhance understanding, engagement and responsiveness to strategic objectives.

Amcor Rigid Plastics Manufactures a Winning Archiving Strategy

SAPinsider, October 2012

Like many companies, Amcor Rigid Plastics has gone through enormous change in the last decade with technology advances, acquisitions, and sales revenues. Its ERP database was getting too big, so Amcor implemented an archiving strategy to reduce costs, stabilize database growth, and increase SAP ERP system performance and availability.

Click here to read the full article on SAPinsider

How Back Office Efficiencies Sweeten The Bottom Line

Food Manufacturing, August 2012
Dr. Werner Hopf

The complex processes that characterize the food and beverage industry pose a variety of challenges including low profit margins, perishable products, stringent government regulations and changing consumer tastes.

Click here to read the full article on Food Manufacturing.

Store SAP Archived Data and Documents to Cloud

Computer Technology Review, June 13, 2012

You can deliver performance and hold the line on costs.

Can you win the war against data volume growth? Data is being created faster than we’re willing-or able-to destroy it. And that rising data volume requires management. What’s more, our appetite for real time information demands that it be accessible whenever and wherever it is needed.

SAP Data Archiving Success: Phased Approach, Ease of Use Are Key

ASUG News, Jan 12, 2012

When Amcor Rigid Plastics set out on its SAP data archiving journey in 2007,it had one big business driver in mind:Improving its SAP system performance.With one SAP instance for the entire division—that includes 11 countries, 69 plants and 550 concurrent users (2,000 named ones)—there was simply a lot of data to read. And that necessitated a lot of processing time to get users their reports.

Click here to read the full article at ASUG News.