Magic Quadrant for Structured Data Archiving and Application Retirement

Screen Shot 2016-09-26 at 8.20.54 AMContact Dolphin to discuss the findings in the Gartner report "Magic Quadrant for Structured Data Archiving and Application Retirement". Copies of the report are no longer available for distribution. Source: Gartner, Inc. Magic Quadrant for Structured Data Archiving and Application Retirement, Garth Landers, Alan Dayley, JP Corriveau, 13 June 2016. Untitled-7

Magic Quadrant for Structured Data Archiving and Application Retirement

Screen Shot 2016-09-26 at 8.20.54 AMContact Dolphin to discuss the findings in the Gartner report “Magic Quadrant for Structured Data Archiving and Application Retirement”.

Copies of the report are no longer available for distribution.

Source: Gartner, Inc. Magic Quadrant for Structured Data Archiving and Application Retirement, Garth Landers, Alan Dayley, JP Corriveau, 13 June 2016.


Automotive Industry Solutions Overview

autoindustryovw_ss Dolphin helps automotive companies improve process efficiency and data volume so they can maximize the performance of large-scale operations across multiple global locations and a complex supply chain.

Dolphin’s SAP-certified add on software solutions enable automotive companies to increase performance, contain costs, reduce risk and most importantly, optimize cash flow.


Automating Accounts Receivable Maximizes Cash Flow Minimizes Risk

Wards Auto, March 25, 2016

Brian Shannon

The automotive industry is built on innovation and speed, externally by the continuous advent of new vehicles and internally through improved data and process solutions.

The industry currently is experiencing a shift in the order-to-cash process, steadily moving toward automation of these important business transactions. This shift is minimizing paper’s impact in accounts receivable, allowing organizations to automate each part of the order-to-cash process from upstream sales orders to delivery documents, payments and rebates downstream…


Tenneco Inc’s Data Archiving, Migration and Decommissioning Project Delivers Positive ROI & Simplifies Global Audit Reporting

Tenneco is one of the world’s largest designers, manufacturers and marketers of clean air and ride performance products. The company needed to respond to various international audit requirements and was using a manual and inefficient archiving process to retain its historical data. The process was made even more difficult because the company was storing a large volume of data from multiple SAP systems that were located around the globe. The company stored data and images in two separate content management systems which were old, out of date and becoming increasingly expensive and difficult to support. Also, a large amount of the unstructured information (images) was difficult to access because it was stored in a completely separate system that was not integrated with SAP systems.

The company wanted to automate archiving and move to a single content management solution to reduce the cost and complexity of retaining historical data and facilitate its international audit reporting requirements. Audits represented the most complex and time-sensitive information queries, so despite the fact that company had previously implemented SAP DART, it wanted to find a solution that would reduce the time and effort involved in extracting data for audits.


Dolphin worked with the company to develop a comprehensive solution that incorporated data archiving, migration, and decommissioning with audit extraction tools.

To start, the company migrated its existing data out of its two legacy content management systems and moved it into a single solution, the Dolphin Content Archive Service for Disk. With this new, lean repository users were able to easily access all data and documents directly through SAP systems.

The company then archived an additional 3.5 TB of data out of its production system and into the new repository, saving considerable space and improving SAP system performance.

To improve audit response time, the company chose to implement the Audit Extraction Cockpit which facilitated the extraction of data for audit inquiries and other ad hoc extraction requests.


With this project, the company was able to achieve the following benefits:

  • Reduced data in online systems by 3.5 TB
  • Reduce system complexity and cost by moving to a single content repository
  • Faster audit response time
  • Easier access to archived images in SAP systems


Daimler Trucks’ Efficient Data Volume Management

Roche LaTulippe, Integration Architect, Daimler Trucks North America, LLC, discusses Daimler’s archive storage architecture, strategy, implementation approach and the cost savings generated through archiving.

The webcast includes:

  • How Daimler Trucks addressed specific requirements in their business processes
  • Strategies applied to overcome end-user pushback to archiving
  • Incorporation of customer-defined tables into the archiving strategy
  • Approach for managing archive storage
  • Daimler Trucks’ results—archiving successfully to generate space and savings

Daimler Trucks: Getting Business Buy-in for Data Archiving

Daimler Trucks, formerly Freightliner, is the largest heavy-duty truck manufacturer in North America and a leading producer of medium-duty trucks and specialized commercial vehicles. When Freightliner originally came to Dolphin several years ago, their database was 1.2 TB and had a fast rate of growth. Performance was slowing and system maintenance costs were escalating. However, the business required long-term access to detailed information; they were very reluctant to remove any information from the database.

Dolphin helped the company with their archiving strategy blueprint and implementation. In the workshop phase, we brought technical, functional and business users together to learn. From the business we learned about access and retention requirements as well as residency periods. We were also able to assist in getting the business buy-in for continuous archiving going forward.

Dolphin’s analysis of the database provided the necessary details for planning an efficient archiving strategy for the long term. The result was to migrate high-volume transactional data records in finance, costs accounting, profit center accounting, profitability analysis and legal older than 24 months, and the Basis module after 90 days, from the SAP database to IBM CommonStore. This reduced the existing data volume by 50% and long-term growth was slowed by more than 80%.

PBS archive add-ons were implemented to allow users to transparently access both online and archived data with screens identical to standard SAP transaction displays. In addition, PBS index information was used in customer-specific reports for efficient reporting on archived information.

The solution resolved the immediate performance and system administration issues and satisfied the business need for fast, transparent access to information.

  • 50 million financial accounting documents archived during initial go-live
  • Users take as little as 1 second to access archived information
  • Database volume was decreased by 50%
  • Reduced long-term database growth by more than 80%
  • Satisfies audit, legal, regulatory mandates

Dolphin has since implemented data archiving and multiple PBS retrieval modules in a second SAP system with similar results. They are now archiving on an on-going basis. Recently they started doing catch-up data archiving on a go backward basis to be completed before upgrading to ECC 6.0 per their company policy.

Dolphin also recently added another PBS solution, PBS ContentLink. ContentLink is a lightweight content management alternative to traditional content management systems (CMS). It enables archiving to meet legal requirements and supports Information Lifecycle Management. During that project we also helped Daimler move from writing to EMC disk, which was taking two days, to a NetApp worm device that will significantly speed their catch-up data archiving process. Estimated completion for catch-up is early 2011.


Automotive Supplier’s Global Shared Services for Accounts Payable

After rapid growth of the business through a series of mergers and acquisitions, the automotive division of global manufacturing was left with a decentralized accounts payable (AP) process across its 180 plants worldwide. The company had two outsourced shared services environments, inconsistent processes, and limited visibility into when invoices were received and paid.

To process its more than 2.5 million invoices each year, the company wanted an SAP-centric solution that would enable the company to centralize and standardize invoice processing
across the company and:

  • Reduce invoice processing costs
  • Post invoices quickly
  • Resolve vendor discrepancies with less effort

The company also wanted a solution that would allow it to bring its shared services center in-house to increase controls and transparency.

The company implemented the Dolphin Process Tracking System for Accounts Payable (PTS-AP) solution. After conducting a detailed analysis, the Dolphin team developed a blueprint for process optimization that included:

  • Automated capture of invoice header and line-items with Optical Character Recognition
  • Early, automated validation of invoices against specific business rules
  • Automated routing of invoices for approvals and exception handling using SAP workflow
  • Detailed AP dashboard and analytics for insight into invoice status from initial capture through processing and posting

Dolphin incorporate industry best practices and the company’s specific business rules to enable the centralization and standardization of its accounts payable processes. With the solution in place, the company was able to move its shared service centers in-house. It was also able to adopt new business rules such as “intelligent routing and coding”, which increased efficiencies and lowered processing costs by ensuring key invoices were paid on time, available discounts were captured, and less time and effort was spent managing exceptions and vendor inquiries.

The solution was implemented in less than four months and has since been expanded to other divisions. Today, the company is processing more than 10,000 invoices per day, faster, and at
a lower cost per invoice. Key results include:

  • Millions in savings from faster invoice processing, captured discounts, and reduced late payment penalties
  • Improved accuracy with a >70% OCR recognition rate across all European languages.
  • Faster exception handling with invoice validation and vendor inquiries performed by in-house shared service centers in Europe and Mexico
  • Improved control and visibility with real-time invoice status tracking and improved reporting and analytics

The initiative received the company’s Chairman’s Award which is the highest company-wide recognition for an internal project.