Magic Quadrant for Structured Data Archiving and Application Retirement

Screen Shot 2016-09-26 at 8.20.54 AMContact Dolphin to discuss the findings in the Gartner report "Magic Quadrant for Structured Data Archiving and Application Retirement". Copies of the report are no longer available for distribution. Source: Gartner, Inc. Magic Quadrant for Structured Data Archiving and Application Retirement, Garth Landers, Alan Dayley, JP Corriveau, 13 June 2016. Untitled-7

Magic Quadrant for Structured Data Archiving and Application Retirement

Contact Dolphin to discuss the findings in the Gartner report “Magic Quadrant for Structured Data Archiving and Application Retirement”.

Copies of the report are no longer available for distribution.

Source: Gartner, Inc. Magic Quadrant for Structured Data Archiving and Application Retirement, Garth Landers, Alan Dayley, JP Corriveau, 13 June 2016.

Managing Data Through Food and Beverage Industry Corporate Transformations

February 2016, Manufacturing Business Technology
Dr. Werner Hopf

Recent high-profile mergers, acquisitions and divestitures in the food and beverage industry highlight the tremendous growth potential the industry has to offer. And while typically viewed as favorable strategies for achieving growth and improved profitability, sizeable business and information technology changes that accompany corporate transformations place emphasis on ensuring that data is protected and systems are running efficiently. The recipe for success in the food and beverage industry begins with a system that effectively handles high volumes of data, and is adaptable to ever-changing demand and regulation.

Kraft Foods Archiving Reduces Costs, Improves Performance and Simplifies Corporate Transformation

Kraft, one of North America’s largest consumer packaged food and beverage companies, needed a data archiving solution to keep its large and fast-growing database in check. The company wanted, as much as possible, to use the same solution and approach for archiving data for its grocery and confectionary divisions even though each division had different business processes and data volumes. This approach became even more important in 2012 when the company decided to split the two divisions into separate companies.

Kraft needed to complete the spin off within a one year timeline. It needed a solution to:

  • Archive key data in preparation for system split
  • Automate the manual data archiving tasks
  • Improve retrieval of archived data to facilitate audits

As part of the spin off, each company would assume different tax reporting responsibilities, so access to archived data needed to comply with each business’ fiscal requirements. The company also wanted to ensure that archiving continued during this busy period so it could to maintain SAP system performance, but it wanted to automate archiving so key business and IT resources would be free for other, more pressing tasks.

Kraft worked with Dolphin to create flexible archiving strategy that would meet the needs of both divisions pre-spin off and facilitate the division of data while keeping the company’s SAP systems performing at optimal levels throughout the corporate transformation. The solution included:

  • Implementation of standard SAP archive objects: 20 ECC, 5 Plant Maintenance, and 30 BI
  • Separation of archived financial data according to fiscal reporting requirements
  • Automation of archive tasks using Archive Sessions Cockpit
  • Improved retrieval of archive data for audits using 9 PBS Archive Add-on Modules

During the system split period, the Dolphin Archive Migration Tool to securely migrate unstructured documents from source to target systems, as needed. Dolphin also archived the company’s legacy Plant Maintenance modules, so that the company could upgrade its SAP systems.

With Dolphin’s archiving solution in place, Kraft realized faster system performance and faster back up, upgrade, and recovery times. Key accomplishments include:

  • Ability to quickly separate data according to spin off terms
  • Reduced 32TB down to 10GB of ECC data and online data residency periods to 6 months
  • Reduced cost of hosted data storage service based on newly reduced data volume
  • Increased efficiency of business and IT staff through automation of archiving tasks

The company continues to monitor its data growth and implement new archiving objects as needed to continuously improve system performance.

Watch the Kraft Evolution of Archiving Webcast

Tim Hortons Reduces the Cost of Accounts Payable

David Kraulis, Senior Manager, Financial Operations, goes through step-by-step how they leveraged SAP ERP Financials to streamline their approval process, enhance internal controls and create a scalable foundation for operation expansion.

Coca-Cola BIG Manages BIG Data with One Archiving Solution, Multiple Distributors across Multiple Continents

With operations in 17 countries across multiple geographies, the one shared challenge the second largest Coca-Cola bottling organization in the world had was high volumes of data impacting performance of its SAP production databases.

In this webcast, Darrell Kennedy from Coca-Cola BIG  (Bottling Investments Group) steps through how the various bottlers, each having different configurations and different tables that were burgeoning, came together with one archiving solution that handled each of their individual needs.

Kraft Foods: Evolution of an Archiving Strategy

An $18 billion company with approximately 30 brands, Kraft knew it had to control the rapid growth of data in its SAP solution. In 2009 Kraft embarked on a journey to implement an archive strategy that would take a phased approach and span ECC and BI. In the beginning, some of the greatest challenges were in Plant Maintenance where there was one custom archive object. Others ranged from lack of resources to large volume archive objects, the length of time it took to run archive jobs, and information readily available for tax audits.

Kraft added archive retrieval software, implemented new archive objects in PM and elsewhere, cleaned up and compressed BI database, and automated the archive process to manage the jobs to reduce manual intervention. At Kraft, the process of archiving is continuous and ever-evolving.

In this session you will learn:

  • Kraft’s process, results, and their roadmap for the future
  • Why establishing a data volume management strategy at the beginning can minimize performance issues and avoid cost.
  • How to define your archiving related processes and determine residence and retention times to ensure alignment to business processes and support optimal reporting.
  • How to ensure integration into your operations by involving business users in the initial conversations.

SAP Data and Document Archiving to Cloud

A global company in the food and beverage industry had an SAP data archiving strategy in place: Data was being archived to keep the production SAP database running at peak performance. They also archived financial documents that support transactions. But even compressed, archived data takes up storage space, and when the data volume leaps into terabytes, storage becomes expensive. To make matters worse, that cost was going into storage of data that regulations required them to retain, but was very rarely accessed—if at all. The company needed to do something about the rising time and cost of managing terabytes of archived SAP data and documents.

Dolphin recommended a tiered storage strategy for archived data. This strategy consisted of:

  • Nearline storage for data that could be archived but would be accessed more frequently;
  • Their current offline archive repository for data that would be accessed less frequently;
  • Cloud storage for volumes of documents and data that may never be accessed but needed to be kept to support their retention requirements.

The cloud storage tier lets you align the cost of storage with the value of the data. It frees you to invest in high-performance access for current, frequently used data, while shifting seldom used data and documents to a lower cost and practically infinitely elastic cloud storage service.

We added Dolphin’s Content Archive Service for Cloud (CAS-C) interface to allow the customer to send and retrieve data transparently to the cloud storage provider—in this case, AT&T Synaptic Storage as a Service. Dolphin’s service allows a direct connection from the SAP archiving layer to major public cloud providers such as AT&T, Amazon S3 and Google Cloud.

Now, the company has seamless access through the SAP application to data and documents, regardless of where the data is stored—online, nearline, offline or in the cloud. Thus far, the company is archiving about 4 TB of business-complete accounts payable documents and data using the CAS-S solution provided by Dolphin and AT&T Synaptic Storage as a Service.

Analysis shows that over five years—during which time the database will rise to about 6 TB—the new cloud-based archive strategy will save the customer about $750,000 and free their database and network for more current, mission-critical data.

Rethinking Business Processes to Boost Margins

Food Manufacturing, August 2014
Brian Shannon

Many food manufacturers struggle to keep profits high amid thinning margins and must continuously seek new and innovative ways to reduce costs. Companies across the spectrum of food manufacturing, whether it be a purveyor of customized ingredients for the food and beverage industry, a leading spice manufacturer, or a multi-national food and beverage company, have all found a recipe for success and profitability by optimizing their near-cash processes.

Follow the Money
Near-cash processes, such as Accounts Payable (AP) and Accounts Receivable (AR), are responsible for moving cash through the enterprise and provide a very direct way to control the flow of cash and drive greater profitability. While many manufacturers are quick to introduce modern manufacturing techniques and advanced distribution systems in a bid to stay competitive, they often overlook the fact that near-cash processes require innovation too. Unlike other changes in manufacturing that can be very resource intensive, simple improvements to near-cash processes can make an immediate impact on the bottom line.

Align Process Changes with Corporate Objectives
Successful process optimization projects starts by aligning any process changes with current corporate objectives. If reducing costs is a corporate goal, it is important to find ways to leverage existing infrastructure investments and build simple, sustainable processes. Making optimal use of your human resources is also important. When processes are truly optimized, human resources provide the skills and critical thinking that is needed to support continuous process improvement and larger organizational goals.

To read the full article on Food Manufacturing click here.

Tim Hortons Improves Accounts Payable Processing to Support Growth and Change

Tim Hortons, a food and beverage company with iconic brand status in Canada wanted to streamline and automate the company’s Accounts Payable process. When the company was rolling out a new Procure-to-Pay process using SAP, the company took the opportunity to ‘optimize’ the AP function as well.

The solution needed to integrate seamlessly with the Procurement, Finance and Treasury processes and constituents, and address the following goals:

  • Control: with optimized business processes that are centralized and automated
  • Cycle Time and Efficiency: with more transactions processed correctly, the first time, in a timely manner
  • Visibility: with real-time invoice tracking and metrics to measure processing efficiency
  • Risk Mitigation: with standardized processes and greater control over all invoice types

The company implemented Dolphin’s Accounts Payable solution and has been running on it successfully for more than five years. The solution includes the following components:

  • Dolphin Process Tracking System for Accounts Payable (PTS-AP) with intelligence capture
  • Taulia Vendor Portal for Dynamic Discounting
  • e-Invoicing (Transcepta) for select group of vendors

The high-impact solution has positively supported the overall Procure-to-Pay implementation and was the runner-up in the Huntington Innovation Award from the Institute of Financial Operations in 2012. Key benefits include:

  • Improved invoice approval cycle time with web-based approvals
  • Increased invoice volume by more than 25% without adding additional headcount
  • Reduced time to resolve vendor queries from over 1 hour to minutes.
  • Increased electronic invoice capture to 40%, most of which post automatically without any manual effort.
  • Automated workflows that efficiently routes and tracks the invoice processing and exception handling
  • Instant tracking of invoice status and access to supporting documents

For more information watch the Tim Hortons Webcast.

How Back Office Efficiencies Sweeten The Bottom Line

Food Manufacturing, August 2012
Dr. Werner Hopf

The complex processes that characterize the food and beverage industry pose a variety of challenges including low profit margins, perishable products, stringent government regulations and changing consumer tastes.

Click here to read the full article on Food Manufacturing.