Magic Quadrant for Structured Data Archiving and Application Retirement

Screen Shot 2016-09-26 at 8.20.54 AMContact Dolphin to discuss the findings in the Gartner report "Magic Quadrant for Structured Data Archiving and Application Retirement". Copies of the report are no longer available for distribution. Source: Gartner, Inc. Magic Quadrant for Structured Data Archiving and Application Retirement, Garth Landers, Alan Dayley, JP Corriveau, 13 June 2016. Untitled-7

Magic Quadrant for Structured Data Archiving and Application Retirement

Screen Shot 2016-09-26 at 8.20.54 AMContact Dolphin to discuss the findings in the Gartner report “Magic Quadrant for Structured Data Archiving and Application Retirement”.

Copies of the report are no longer available for distribution.

Source: Gartner, Inc. Magic Quadrant for Structured Data Archiving and Application Retirement, Garth Landers, Alan Dayley, JP Corriveau, 13 June 2016.

Untitled-7

Managing Explosive Growth of SAP Data across Multiple SAP Systems

A world-renowned manufacturer and retailer of revolutionary consumer electronics needed data strategies that would enable them to manage its explosive online retail growth while keeping customer data secure and available for reporting and audit requests. With 25 Billion transactions per year, the company’s existing infrastructure could not support the volume of data and system performance, stability, and functionality were being negatively impacted. The data volume also posed a significant risk, because the company was responsible for keeping the data secure for long periods to support tax and data privacy audits.

To manage its enormous volumes of data, the company needed a comprehensive data volume management strategy that would enable it to:

  • Move static and business complete data out of production systems into archive storage
  • Scale to support potential future data growth
  • Support analysis with fast, flexible access to historic sales data
  • Secure legacy data according to current legal requirements
  • Enforce data retention policies for fiscal and consumer data
  • Enable fast response to audit inquiries

Due to the volume of data, the company needed an aggressive archiving strategy to keep production systems running at optimal levels. In addition, new privacy regulations required the company to go back through historical, archived data and ensure that it met current consumer data privacy standards.

Solution: Archiving to Hybrid Storage with Data Retention & Audit

Dolphin provided the company with data strategies that would 1) help it meet current demands and scale to meet future growth and 2) stay compliant with retention and audit requirements. Key capabilities include:

  • Implementation of Standard SAP Archiving Objects with PBS Archive Add On modules for seamless access
  • PBS Nearline storage for fast access to archived sales data used in analysis
  • Dolphin Data Management and Archive Management Cockpit for encrypting production and archive data
  • Dolphin Archive Retention Cockpit to enforce corporate retention policies
  • TJC Audit Extraction Cockpit (AEC) for flexible audit reporting

Dolphin used an aggressive archiving strategy and a hybrid storage model. Frequently accessed sales data was moved to nearline storage for additional compression and fast access. Dolphin also employed data security and encryption to protect sensitive customer data and added audit tools to facilitate responding to fiscal and legal requirements.

Results

The company has been working with Dolphin for almost 10 years to keep their data growth under control. To date the company has realized the following benefits:

  • Archived more than 250 TB data
  • Improved system performance
  • Compliant with data privacy and security regulations
  • Improved response time for internal and external audits

 

Cloud Storage Solution for Archived SAP & Data and Documents

The use of cloud storage for archived SAP data is demystified as we show how easy it is to use, do a cost analysis and present the benefits of aligning data usage with cost.

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Multi-media Retailer Implements SAP Accounts Payable Automation and Workflow

One of the largest multi-media and on-line retailers in the world was struggling with a very paper driven Accounts Payable process. The time to process invoices was long and labor intensive. The staff was spending too much time handling exceptions causing lost invoices, duplicate payments and other inefficiencies. The decision was made to automate as much of the process as possible.

There were several unique requirements for the solution. The company decided to roll out the solution in the UK; however the technical team was in the US. Also, not all approvers were SAP users and there was no budget for additional licenses. In addition, the company needed a solution that would:

  • Work with SAP Apparel and Footwear (AFS)
  • Enable auto-posting of invoices
  • Use SAP workflows

Solution
Dolphin implemented our best practices solution for Accounts Payable (AP) that leveraged the company’s existing SAP environment. The solution included key features the company needed including:

  • Visibility into invoice status throughout the invoice-to-pay process
  • SAP workflows and automated invoice capture to speed up and automate the manual processes
  • Web-based approvals for both SAP and non-SAP approvals.

Manual processes were replaced with automated ones reducing risk by eliminating errors, duplicate payments and lost and/or misplaced documents. The company transitioned from a completely paper-driven, manually intensive AP vendor payment process to an automated, streamlined and flexible workflow solution thereby reducing costs and improving inefficiencies.

Results

The company has realized many benefits since implementing the solution:

  • Reduced average invoice processing time from 20 days to 9 days
  • 40% reduction in processing staff
  • Improved productivity through all processing steps
  • Eliminated errors and redundancies
  • Invoices are handled only once
  • Simplified approval process
  • Decreased number of vendor inquiries
  • Provides complete visibility, control and audit trails from point of entry into SAP to payment

Other Solutions
The company also implemented SAP’s Data Archive Retention Tool (DART) for the UK and Germany, and data archiving in the US, for FI and MM. Ongoing data archiving is ensuring optimal system performance and compliance for structured and non-structured data and documents.

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