Tenneco Inc’s Data Archiving, Migration and Decommissioning Project Delivers Positive ROI & Simplifies Global Audit Reporting

Tenneco is one of the world’s largest designers, manufacturers and marketers of clean air and ride performance products. The company needed to respond to various international audit requirements and was using a manual and inefficient archiving process to retain its historical data. The process was made even more difficult because the company was storing a large volume of data from multiple SAP systems that were located around the globe. The company stored data and images in two separate content management systems which were old, out of date and becoming increasingly expensive and difficult to support. Also, a large amount of the unstructured information (images) was difficult to access because it was stored in a completely separate system that was not integrated with SAP systems. The company wanted to automate archiving and move to a single content management solution to reduce the cost and complexity of retaining historical data and facilitate its international audit reporting requirements. Audits represented the most complex and time-sensitive information queries, so despite the fact that company had previously implemented SAP DART, it wanted to find a solution that would reduce the time and effort involved in extracting data for audits. Solution Dolphin worked with the company to develop a comprehensive solution that incorporated data archiving, migration, and decommissioning with audit extraction tools. To start, the company migrated its existing data out of its two legacy content management systems and moved it into a single solution, the Dolphin Content Archive Service for Disk. With this new, lean repository users were able to easily access all data and documents directly through SAP systems. The company then archived an additional 3.5 TB of data out of its production system and into the new repository, saving considerable space and improving SAP system performance. To improve audit response time, the company chose to implement the Audit Extraction Cockpit which facilitated the extraction of data for audit inquiries and other ad hoc extraction requests. Results With this project, the company was able to achieve the following benefits:

  • Reduced data in online systems by 3.5 TB
  • Reduce system complexity and cost by moving to a single content repository
  • Faster audit response time
  • Easier access to archived images in SAP systems
 

Tenneco Inc’s Data Archiving, Migration and Decommissioning Project Delivers Positive ROI & Simplifies Global Audit Reporting

Tenneco is one of the world’s largest designers, manufacturers and marketers of clean air and ride performance products. The company needed to respond to various international audit requirements and was using a manual and inefficient archiving process to retain its historical data. The process was made even more difficult because the company was storing a large volume of data from multiple SAP systems that were located around the globe. The company stored data and images in two separate content management systems which were old, out of date and becoming increasingly expensive and difficult to support. Also, a large amount of the unstructured information (images) was difficult to access because it was stored in a completely separate system that was not integrated with SAP systems.

The company wanted to automate archiving and move to a single content management solution to reduce the cost and complexity of retaining historical data and facilitate its international audit reporting requirements. Audits represented the most complex and time-sensitive information queries, so despite the fact that company had previously implemented SAP DART, it wanted to find a solution that would reduce the time and effort involved in extracting data for audits.

Solution

Dolphin worked with the company to develop a comprehensive solution that incorporated data archiving, migration, and decommissioning with audit extraction tools.

To start, the company migrated its existing data out of its two legacy content management systems and moved it into a single solution, the Dolphin Content Archive Service for Disk. With this new, lean repository users were able to easily access all data and documents directly through SAP systems.

The company then archived an additional 3.5 TB of data out of its production system and into the new repository, saving considerable space and improving SAP system performance.

To improve audit response time, the company chose to implement the Audit Extraction Cockpit which facilitated the extraction of data for audit inquiries and other ad hoc extraction requests.

Results

With this project, the company was able to achieve the following benefits:

  • Reduced data in online systems by 3.5 TB
  • Reduce system complexity and cost by moving to a single content repository
  • Faster audit response time
  • Easier access to archived images in SAP systems

 

Big Lots Simplifies Sales Audits by Associating POS Receipts Directly with its SAP Financials

This presentation details how leveraging SAP POS Data Management application and nearline storage options help to ensure the vast amount of highly varied retail transaction data created across the company is easily accessible, improving audit response time and increasing productivity.

Manish Garg, Director, SAP CoE at Big Lots and Dr. Werner Hopf, CEO and Archiving Principal at Dolphin, discuss:

  • Big Data volumes generated by POS-DM require solutions such as nearline storage, which provide the performance and speed required for reporting on business-critical data
  • Associating POS-DM data with Financial transactions reduces the number of systems and steps required to generate audit reports
  • Archiving POS data ensures adherence with data retention policies, providing additional cost savings and mitigates risk
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Automation vs Optimization in SAP Accounts Payable

When it comes to Accounts Payable, find out how to automate and the optimize the process to achieve immediate sustainable cost improvements while at the same time, have the visibility into what drives expenditures to control cash flow and mitigate risk.

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Tim Hortons Reduces the Cost of Accounts Payable

David Kraulis, Senior Manager, Financial Operations, goes through step-by-step how they leveraged SAP ERP Financials to streamline their approval process, enhance internal controls and create a scalable foundation for operation expansion.

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IMS Health Streamlines Throughput and Trims Waste from AP

Presenters are Jim Ferguson, Director of Accounts Payable and Tax, IMS Health, and Dolphin’s Brian Shannon talk about how IMS Health improves global accounts payable processing:

  • Best practices of an accounts payable process, including capture, processing and analytical elements
  • Straight-through processing success
  • Effective project and change management techniques
  • Evaporation of language issues
  • Remote processing
  • Viewing the status of invoices throughout the entire transaction lifecycle
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Honeywell International Rolls Out Accounts Payable Solution for Efficiency, Visibility and Compliance

Hear Carol Lietzau, ACS Project Manager at Honeywell International, as she discusses Honeywell’s journey and process for a global roll-out of an SAP Accounts Payable solution across various business units and countries to ensure continuous process improvement and compliance.

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Mobile Approvals App Speeds Procure-to-Pay Approvals & Exception Handling

The Dolphin Mobile Approvals App, capable of supporting SAP approvals on your mobile device. The App, powered by Innovapptive and the SAP NetWeaver Gateway, allows busy users to approve critical or time-sensitive procure-to-pay transactions, whether they are in meetings or out in the field.

In this webinar, Dolphin and Innovapptive discuss how mobile can unwire your enterprise, so you can accelerate approvals and improve exception handling for more efficient procure to pay processes, improved controls, and increased cash flow.

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Pacific Drilling Addresses International Growth with a Scalable Accounts Payable Processing Solution

Email, manual signatures, and a hard copy filing system were the standard tools used to manage the accounts payable workflow needs of the company that operates the most contemporary and technologically advanced drillship fleet in the world.

In this ASUG webcast, John Mazza of Pacific Drilling and Brian Shannon of Dolphin demonstrate how moving to a more efficient, standardized global process helped Pacific Drilling’s AP department meet its business objectives so it could scale to accommodate rapid international growth and deliver real cost savings through improved use of cash.

Learn how Pacific Drilling optimized its Accounts Payable processes by:

  • Digitizing invoices and content
  • Introducing intelligent coding and routing of transactions
  • Speeding up approvals and exception processing
  • Enabling advanced AP analytics
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From Vision to Reality: Bourns Inc. Extends the Benefits of “Touchless Processing in SAP Accounts Payable

For Bourns, a global manufacturer of electronic components, the goal was to go beyond ‘paperless’ in Accounts Payable to achieve touchless processing in its SAP environment.

In this ASUG Webcast, Marie Bourns of Bourns, Inc. shares the details of their journey to find a solution that met their CFO’s mandates of eliminating paper and manual ‘touches’. She discusses how they automate the exception process and benefits from real time visibility enabling the ability to handle discrepancies as well as employee expense processing.

Marie describes their course from roadmap to realization documenting the value gained in addition to lessons learned. In particular attendees will learn about Bourns’ unique approaches to reach “touch-less processing” using Dolphin’s Process Tracking System for Accounts Payable which delivers options such as auto post within tolerances.

The next step for Bourns is rolling out the automation solution to its 15 global entities across Central and South America, Europe and Asia quickly and effortlessly.

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University of Toronto Optimizes Accounts Payable and Moves to the Head of the Class

The University of Toronto, one of the top-ranked research universities in the world, is used to being at the head of the class. So, when the Facilities and Services department was looking for a solution to optimize its accounts payable processes and increase savings and efficiencies, it wanted a “smart” solution that could meet the University’s unique requirements.

In this webcast, Ron Swail, Assistant Vice-President, Facilities & Services and Darrel Fernandopulle, Director, Financial Services – Facilities & Services from the University of Toronto and Brian Shannon of Dolphin will discuss how the department was able to implement an SAP-centric solution that could automate and standardize its manual accounts payable processes and also support the University’s unique business processes and diverse vendor community.

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Tennant’s AP Shared Services Centers Simplify Audits and Enables ‘Flex’ Resourcing

Don Keskey, Senior Manager of Global Shared Accounting, Tennant Co. addresses the four things the company has done in the past three and a half years to move away from business challenges, and moved towards:

    • Putting preventative controls and processes in place to avoid costly and inefficient audits down the road
    • Freeing up administrators’ time from low value work and enabling accountants to work on higher level accounting
    • Operating a standard global process that everyone now follows
    • Being able to ‘flex’ resources by moving high volume work to low cost, high resourced delivery centers, instead of recruiting locally to manage peaks in demand
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Vishay Intertechnology Gets Users to Embrace AP Optimization

When Vishay Intertechnology transformed its manual invoice process into a fully optimized and centralized process, it wanted to ensure that the Accounts Payable staff and affected business users were ready for the changes to come.

Learn how the company implemented a program to teach Vishay’s “old dogs” some “new tricks” so it could maximize the benefits from its AP process improvements and:

  • Gain greater insight and control of invoice processing across six different locations
  • Scale business easily to accommodate new vendors and global business units
  • Increase the auto-posting rate and reduce the overall cost per invoice

Learn how with a well-planned roll out and a good sense of humor the Vishay Intertechnology team managed to achieve essential process improvements that resulted in lower processing costs, faster invoice processing times, and better controls, so the company could support its continuing growth and strategic objectives.

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