Dolphin Advanced Approvals on SAP S/4HANA Cloud Platform

Advanced Approvals Add On for Accounts Payable

Dolphin Advanced Approvals is an add on solution for Dolphin Process Tracking System for Accounts Payable. The application enables business users to approve or manage exceptions on vendor invoices using the web or a mobile device. Listen to Dolphin CTO Vishal Awasthi explain the benefits of using this application and watch a demo to see how it can:
  • Reduce costs
  • Improve efficiencies
  • Reduce cycle time for processing invoices

Video Transcription

PO and Invoice on SAP HANA

Dolphin is an AppDev partner with SAP. We help our customers improve the performance of their business processes by giving them the solution that optimizes and automates them. At the same time, we also help them improve the performance of their SAP systems through data volume management.
Read MoreThe solution that we are going to show here is called the Dolphin’s Advanced Approval for Accounts Payable. It runs on the HANA Cloud Platform. This solution is essentially an extension app for our on premise accounts payable application (PTS-AP). The app allows us to extend the reach of our on-premise solution to the new user base. In this demo we’re gonna see the example of Dolphin’s advanced invoice approval application that runs on the HANA cloud platform. Here we’re going to take the example of the invoice that has just been sent by the accounts payable team for approval and the verification of the accounting information. To take an action the user can actually click on this web approval link which you can see down here. That link essentially points to the HANA cloud platform base UI5 app. When they click on that app link using the single sign-on option, they might be taken to a screen like this here. I can see the image side-by-side with the invoice information, which is shown here on the left-hand side. We can see information like the PO number, the invoice number, the date, the amount, the reason code, why the invoice was sent This application isn’t just limited to the invoice approvals, so it can also be used to resolve the exceptions such as the price mis-match between the PO and the invoice. I can scroll down and I can see the notes from the accounts payable team in case they have some special notes about this invoice. I can see where the invoice is going next. I can see the invoice history as to what has happened to this invoice from the point it came into the accounts payable team. I can upload any extra attachments. I can put some notes of my own. But finally, I can simply approve or reject the invoice using these two options. When that happens, at that point, I can say accept and now basically the invoice will be approved. This actually will be sending a real time approval to the Dolphin add on solution (PTS-AP) that runs on the ECC which will then allow the accounts payable [team] to post this invoice or if you have the rules configured to auto post the invoice, the invoice will actually post automatically in the finance module in SAP. We offer deep integration to SAP and at the same time we bring deep domain knowledge in accounts payable. Our solution really plugs into SAP and now with the HANA cloud extension app we can bring the innovation at a much faster pace in the cloud and also extend the reach of our on-premise application (PTS-AP). We chose to go with the HANA cloud platform because it really does offer us seamless access to the on premise components of the Dolphin solution. It allows us to give our customer the options for the user authentication and it really makes it very easy for us to manage the deployment and the ongoing maintenance of the solution.

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Dolphin Advanced Approvals on SAP S/4HANA Cloud Platform

Advanced Approvals Add On for Accounts Payable

Dolphin Advanced Approvals is an add on solution for Dolphin Process Tracking System for Accounts Payable. The application enables business users to approve or manage exceptions on vendor invoices using the web or a mobile device. Listen to Dolphin CTO Vishal Awasthi explain the benefits of using this application and watch a demo to see how it can:

  • Reduce costs
  • Improve efficiencies
  • Reduce cycle time for processing invoices

Video Transcription

PO and Invoice on SAP HANA

Dolphin is an AppDev partner with SAP. We help our customers improve the performance of their business processes by giving them the solution that optimizes and automates them. At the same time, we also help them improve the performance of their SAP systems through data volume management.

Read More

The solution that we are going to show here is called the Dolphin’s Advanced Approval for Accounts Payable. It runs on the HANA Cloud Platform. This solution is essentially an extension app for our on premise accounts payable application (PTS-AP). The app allows us to extend the reach of our on-premise solution to the new user base.

In this demo we’re gonna see the example of Dolphin’s advanced invoice approval application that runs on the HANA cloud platform.

Here we’re going to take the example of the invoice that has just been sent by the accounts payable team for approval and the verification of the accounting information.

To take an action the user can actually click on this web approval link which you can see down here. That link essentially points to the HANA cloud platform base UI5 app. When they click on that app link using the single sign-on option, they might be taken to a screen like this here.

I can see the image side-by-side with the invoice information, which is shown here on the left-hand side.

We can see information like the PO number, the invoice number, the date, the amount, the reason code, why the invoice was sent

This application isn’t just limited to the invoice approvals, so it can also be used to resolve the exceptions such as the price mis-match between the PO and the invoice.

I can scroll down and I can see the notes from the accounts payable team in case they have some special notes about this invoice.

I can see where the invoice is going next.

I can see the invoice history as to what has happened to this invoice from the point it came into the accounts payable team.

I can upload any extra attachments.

I can put some notes of my own.

But finally, I can simply approve or reject the invoice using these two options.

When that happens, at that point, I can say accept and now basically the invoice will be approved. This actually will be sending a real time approval to the Dolphin add on solution (PTS-AP) that runs on the ECC which will then allow the accounts payable [team] to post this invoice or if you have the rules configured to auto post the invoice, the invoice will actually post automatically in the finance module in SAP.

We offer deep integration to SAP and at the same time we bring deep domain knowledge in accounts payable.

Our solution really plugs into SAP and now with the HANA cloud extension app we can bring the innovation at a much faster pace in the cloud and also extend the reach of our on-premise application (PTS-AP).

We chose to go with the HANA cloud platform because it really does offer us seamless access to the on premise components of the Dolphin solution. It allows us to give our customer the options for the user authentication and it really makes it very easy for us to manage the deployment and the ongoing maintenance of the solution.