Nexeo Solutions’ Data Archiving Strategy Ensures Security and Improves Performance

Nexeo Solutions – worldwide distributor of chemicals, plastics, and environmental services – needed to ensure reliable and timely same-day or next-day deliveries to roughly 28,000 customers worldwide after divesting from its parent company in 2011. To continue creating and tracking purchase orders in the most efficient and effective manner, Nexeo Solutions underwent a phased data management journey over the course of several years. Learn how Nexeo Solutions methodically encrypted and archived data to increase user efficiency and performance of key user transactions, and reduced database size to establish a sustainable and secure archiving strategy that would accommodate future growth.

Nexeo Solutions’ Data Archiving Strategy Ensures Security and Improves Performance

Nexeo Solutions – worldwide distributor of chemicals, plastics, and environmental services – needed to ensure reliable and timely same-day or next-day deliveries to roughly 28,000 customers worldwide after divesting from its parent company in 2011. To continue creating and tracking purchase orders in the most efficient and effective manner, Nexeo Solutions underwent a phased data management journey over the course of several years.

Learn how Nexeo Solutions methodically encrypted and archived data to increase user efficiency and performance of key user transactions, and reduced database size to establish a sustainable and secure archiving strategy that would accommodate future growth.

No Data Left Behind: How to Access Legacy Data when Implementing SAP S/4HANA

The move to SAP S/4HANA presents companies with an incredible opportunity to modernize SAP systems and move beyond the limitations of legacy data and systems. But as part of this move, companies must consider how they will retain all of the valuable data and documents that they need for reporting and compliance purposes.

In this session, learn how it is possible to consolidate legacy data and documents in a single, cost effective archive repository so users have seamless access to this information directly from SAP S/4HANA. With the right information strategy in place, companies can move quickly on to SAP S/4HANA, reduce the cost and complexity of their SAP landscape by decommissioning legacy systems, and enable users to access legacy data and documents when they need them.


Speaker: Rob Jackson, Senior Solution Architect, Dolphin


Please complete this form to replay the webcast.

Data Management Strategies for Moving to SAP S/4HANA® or SAP Business Suite on HANA

Whether you are planning a move to SAP® Business Suite on SAP HANA® or to SAP S/4HANA®, the same principle applies: a sound information management strategy is key to your success. A well-crafted strategy will help you reduce the total cost of ownership (TCO) for these new in-memory systems, decrease downtime during the migration, and minimize risk by enforcing compliance with internal and external retention requirements.

Read this recent transcript from Dr. Werner Hopf and Ken Campbell for answers to your questions about how to manage data and documents as you move to the SAP HANA platform.


How a Hybrid Cloud Scenario Leverages the Agility of the Cloud and the Security of On Premise

SAPinsider, April 2017
Vishal Awasthi

Many chief technology officers (CTOs) have already embraced the idea of cloud technology in some aspect of their business. Cloud storage and cloud hosted applications, for example, have long been popular options for organizations. Despite the numerous benefits of cloud solutions, a complete transition can seem risky, and many companies are reluctant to take the leap and implement a cloud-only strategy. This is why many organizations are choosing to adopt the
best of both worlds: a hybrid cloud approach that takes advantage of the benefits of cloud while keeping certain applications on premise.

Today, the question isn’t if hybrid cloud is a smart approach, but rather, what is the smartest way to implement a hybrid cloud strategy? Forward-looking CTOs recognize this shift and must now evaluate their organization’s cloud readiness and the best way to make the transition for their company.

Moving to S/4HANA: 3 Tips for Managing Data to Ensure a Faster and Easier Transition

This white paper discusses proven data management strategies that companies can employ today to help them move to S/4HANA quickly and cost effectively in the future. Topics include:

  • How to reduce data and shrink the footprint of existing systems before moving to S/4HANA.
  • How to implement a data and document retention plan that will ensure compliance with information retention policies in existing systems and in S/4HANA systems.
  • Benefits of decommissioning legacy systems after the move to S/4HANA is complete.

Reenergizing the Utilities Industry through Data Archiving

Electric Light & Power Magazine, November 2016
Dr. Werner Hopf

Today, “big data” is more than just a buzzword: for many companies, it is a daily reality. Businesses across virtually every industry – and the utilities sector in particular – are witnessing an explosion in the amount of data being generated, creating a critical need to manage it effectively and efficiently.

Although this rapid growth of data generates enormous opportunities for analytics and business insights, the sheer volume can also create problems that not only impede system performance, but also increase the total cost of ownership for utility companies running large ERP systems. From invoices to meter reads, utility companies often find themselves faced with simply too much data.

To navigate today’s challenges brought on by the ever-increasing influx of data, organizations are implementing rigorous data archiving strategies to free up space, improve compliance with retention requirements, increase productivity and save money.

The Importance of Information Management and Data Archiving

Data Informed, October 2016
Dr. Werner Hopf

When an organization is looking to refresh their legacy ERP system, they are faced with a crucial decision ̶ should they upgrade their existing system or implement a completely new system?

Businesses must take a deep look at their current internal processes and business needs to determine the best course of action. To streamline any major system change, implementing an effective data archiving strategy is an important first step. Archiving data before a system change reduces the size of the legacy system and reduces the time and complexity of any future upgrade or new system implementation.

Magic Quadrant for Structured Data Archiving and Application Retirement

Contact Dolphin to discuss the findings in the Gartner report “Magic Quadrant for Structured Data Archiving and Application Retirement”.

Copies of the report are no longer available for distribution.

Source: Gartner, Inc. Magic Quadrant for Structured Data Archiving and Application Retirement, Garth Landers, Alan Dayley, JP Corriveau, 13 June 2016.

SAP HANA big data strategy leans heavily on open source Hadoop tools

The amount of digital data created annually is exploding. To process the massive volume of data generated by enterprise applications, as well as the information flowing in from a variety of external sources, organizations need a broad range of analytical capabilities. Some are now turning to the HANA big data tools offered by SAP.


Cutting Cost and Complexity on the Road to SAP S/4HANA

To truly lower costs when making the move to SAP S/4HANA or SAP HANA Cloud, you need practical strategies to retain valuable information from your legacy systems and a roadmap for decommissioning those systems.

This webcast discusses real-world SAP HANA use cases that include:

  • Proven approaches and methodologies to retain information—cost effectively—to meet your current and future business needs.
  • Technology options for leveraging SAP and third-party add-on solutions to manage the retention and decommissioning process and provide seamless access to legacy data in SAP HANA.

Dr. Werner Hopf, CEO, Serrala Solutions US Corporation
Ken Campbell, Senior Solution Architect, Serrala Solutions US Corporation

Please fill out the form to access the webcast:

Oil and Gas Industry Solutions

Dolphin helps Oil and Gas companies maximize operational efficiency with solutions to manage the data that fuels the business and the processes that run it. Our SAP-centric and SAP-certified solutions help increase performance, reduce risk, and lower the total cost of ownership of SAP systems. That’s why one-third of all Fortune 100™ companies that run SAP®, including leading Oil and Gas companies are Dolphin customer

Dolphin Corporate Overview

Dolphin takes an integrated approach to maximizing enterprise-wide performance, helping organizations manage the data that fuels the business and the processes that run it.We offer a unique combination of SAP add-on software solutions and business consulting services that help companies increase performance, reduce risk, and lower the total cost of ownership of SAP systems.

Imaging and Document Management

Improve document-centric business processes with simple electronic capture, storage, and retrieval. Go paperless in less than a month! Business processes that generate large volumes of documentation create clutter, reduce transparency, and increase operating costs. The Dolphin Imaging and Document Management Rapid Deployment Solution moves key documents used by SAP-centric business processes such as procure-to-pay, order-to-cash, record-to-report, or hire-to-retire online so they can be easily accessed, inside or outside SAP ® applications.


Dolphin Archive Link Indexer (DALI)

Link Key Business Documents and Images to SAP® Transactions. Streamline the capture and indexing of key business documents in SAP systems to comply with corporate retention policies and improve the access to information for users. DALI enables users to scan and import PDF documents or images and instantly link them to all the relevant transactions in SAP systems while also ensuring that the information is stored according to SAP best practices.


Taming the Data Beast and Taking Back Control

Hybrid cloud-based solutions are increasingly becoming the cornerstone of modern enterprise systems as they enable organizations to bring innovative solutions to customers in weeks vs months.

Dolphin Archive Retention Cockpit (ARC) for SAP

Increased regulatory requirements have legions of legal and records retention people clamoring for a way to manage the volumes of data and documents inherent in doing business. Companies are being forced to retain business records in a compliant mode, safe from alteration or deletion, for specified periods of time and after that, dispose of them. Records kept longer than the defined retention period may become a legal liability, not to mention incur spiraling storage costs and develop into a data management burden. The often cited Supreme Court decision (Arthur Andersen LLP v. United States, No. 04-368) involving business record destruction has endorsed the notion that a formal record retention policy which is in accordance with regulations and is strictly followed clears a business from the liability of expired record.


Dolphin Accelerated Archiving

Organizations with large volumes of data and documents can use archiving to improve system performance, reduce risk, and lower the total cost of ownership (TCO) of SAP systems. However, organizations can be reluctant to start archiving if they have to dedicate expert resources to such “housekeeping” tasks.

Dolphin Accelerated Archiving takes the manual effort out of archiving by completely automating the configuration, running, and long-term management of archiving tasks for ECC and BW systems. With Dolphin Accelerated Archiving organizations can move static data out of SAP systems to support strategic objectives, increase the speed of transactions and reporting; comply with data retention policies; and reduce operating costs.

Data Management & Digitization in the Energy Industry

Electric Energy T&D Magazine, May/June 2016
Brian Shannon

Organizations are continuously adapting to manage the ongoing stream of data, implementing strategic business plans to ensure that the company remains on top of current trends. But data volume management can be an arduous undertaking, specifically in highly regulated industries such as the energy industry.

Without implementing some sort of data volume management strategy, organizations leave themselves vulnerable to risk from retaining data beyond corporate policies or penalties incurred from not responding properly to an audit request. Audit requests from tax authorities and regulatory organizations can be challenging, and data volume management needs to be a priority for finance and IT departments so that the organization can remain compliant with data retention policies and then quickly and simply extract data to respond to these requests. While some organizations implement an archiving strategy to retain data after the fact, an increasing number or organizations are digitizing business processes such as accounts payable and journal entry approvals to ensure that information is being stored properly from the beginning.

Read more by downloading the article.

Extending Process Innovation to the Cloud: The Future of Enterprise Application Strategy

By Vishal Awasthi | SAPinsider, Volume 17, Issue 2 April 26, 2016
For many companies, moving to the cloud can seem like a risky move. Whether they fear a lack of security or have invested too much in their on-premise systems, companies are reluctant to make the leap. But what if they could have the best of both worlds? By adopting a hybrid cloud approach and leveraging SAP HANA Cloud Platform, companies can simply extend their business processes into the cloud while leaving their SAP systems on-premise. Hear the benefits of a hybrid approach in terms of process efficiency, business agility, and growth scalability as well as how security can be factored in to protect your business.

Simplify Your SAP Landscape and Reduce Costs with a Modern Content Management System

SAPinsider, April 2016
Dr. Werner Hopf and Vishal Awasthi

As more organizations look for ways to simplify the SAP landscape by moving to SAP HANA and retiring aging systems it’s time to look for a more modern approach to content management as well.

In a this Q&A with SAPinsider Dolphin CEO Dr. Werner Hopf and CTO Vishal Awasthi discuss how organization can adopt modern content management strategies that will enable organizations to remain agile for future growth and change.

Dolphin’s lightweight, service-based Content Archive Service (CAS) enables companies to store unstructured data wherever it makes the most sense for the business, in the cloud or on disk, yet still access it easily from SAP applications – thus lowering storage costs and simplifying access.

Customers who have adopted the Content Archive Service have saved 50% on maintenance costs for legacy ECM systems and report that the solution is much easier for both the IT department and users to manage.

¿De SAP ECC a SAP HANA? Mejorando costos de migracion con Data Archiving

¿Cómo aprovechar la plataforma SAP ya existente para optimizar la inversión que en el futuro muy cercano requiere el desafío de migrar a Hana?

Patricia Rolón (Sapiensys) y Patrick Keough (Dolphin) presentarán en forma muy sencilla las estrategias relacionadas con SAP Data Volume Management, Data Archiving, e Information Lifecycle Management: mejores prácticas traducidas a una inversión más inteligente.

Oil + Gas Monitor – Best Practices for Managing Data Through Corporate Transformation

February 25, 2016
Dr. Werner Hopf

Big Data, while still in its relative early stages as a trend in the Oil and Gas industry, is forcing midstream organizations to evaluate how best to handle it now and in the future. At the same time, the industry is realizing the current industry climate, while challenging, is allowing for a period of strategic transformations. Organizations must take control of unsustainable database growth and other difficulties presented by Big Data, however, if they want to be able to respond quickly to changing market conditions. Rather than letting too much data become an expensive and time consuming problem that prevents necessary corporate transformations, organizations should ensure that they are taking the proper steps towards successfully managing data now and in the future.

Find out what Dr. Hopf says about how companies can:

  • Identify Legacy Data and Move it to Less Costly Storage
  • Consolidate Redundant Systems to Prepare for the Future
  • Lose the Manual Processes

Read online at Oil + Gas Monitor.

Managing Data Through Food and Beverage Industry Corporate Transformations

February 2016, Manufacturing Business Technology
Dr. Werner Hopf

Recent high-profile mergers, acquisitions and divestitures in the food and beverage industry highlight the tremendous growth potential the industry has to offer. And while typically viewed as favorable strategies for achieving growth and improved profitability, sizeable business and information technology changes that accompany corporate transformations place emphasis on ensuring that data is protected and systems are running efficiently. The recipe for success in the food and beverage industry begins with a system that effectively handles high volumes of data, and is adaptable to ever-changing demand and regulation.

Kraft Foods Archiving Reduces Costs, Improves Performance and Simplifies Corporate Transformation

Kraft, one of North America’s largest consumer packaged food and beverage companies, needed a data archiving solution to keep its large and fast-growing database in check. The company wanted, as much as possible, to use the same solution and approach for archiving data for its grocery and confectionary divisions even though each division had different business processes and data volumes. This approach became even more important in 2012 when the company decided to split the two divisions into separate companies.

Kraft needed to complete the spin off within a one year timeline. It needed a solution to:

  • Archive key data in preparation for system split
  • Automate the manual data archiving tasks
  • Improve retrieval of archived data to facilitate audits

As part of the spin off, each company would assume different tax reporting responsibilities, so access to archived data needed to comply with each business’ fiscal requirements. The company also wanted to ensure that archiving continued during this busy period so it could to maintain SAP system performance, but it wanted to automate archiving so key business and IT resources would be free for other, more pressing tasks.

Kraft worked with Dolphin to create flexible archiving strategy that would meet the needs of both divisions pre-spin off and facilitate the division of data while keeping the company’s SAP systems performing at optimal levels throughout the corporate transformation. The solution included:

  • Implementation of standard SAP archive objects: 20 ECC, 5 Plant Maintenance, and 30 BI
  • Separation of archived financial data according to fiscal reporting requirements
  • Automation of archive tasks using Archive Sessions Cockpit
  • Improved retrieval of archive data for audits using 9 PBS Archive Add-on Modules

During the system split period, the Dolphin Archive Migration Tool to securely migrate unstructured documents from source to target systems, as needed. Dolphin also archived the company’s legacy Plant Maintenance modules, so that the company could upgrade its SAP systems.

With Dolphin’s archiving solution in place, Kraft realized faster system performance and faster back up, upgrade, and recovery times. Key accomplishments include:

  • Ability to quickly separate data according to spin off terms
  • Reduced 32TB down to 10GB of ECC data and online data residency periods to 6 months
  • Reduced cost of hosted data storage service based on newly reduced data volume
  • Increased efficiency of business and IT staff through automation of archiving tasks

The company continues to monitor its data growth and implement new archiving objects as needed to continuously improve system performance.

Watch the Kraft Evolution of Archiving Webcast

The Growing Problem of Big Data

The explosion of Big Data is a major reason why, despite faster technology and lower hardware costs, IT budgets are actually rising. With more than 20 years of data volume management experience in SAP systems, Dolphin has the expertise that companies need to manage the problems of Big Data.

View Infographic

Data Archiving: The First Step Toward Managing the Information Lifecycle

Data archiving strategies are designed to improve performance and manage costs, moving static data from the online database to offline archives. Information Lifecycle Management (ILM) adds a new level to
the performance – cost dynamic: manage data in compliance with outside and corporate retention rules and business requirements; maintain ready access to data and documents; protect the organization from
legal and business risk.

This white paper discusses best practices for managing data in SAP systems and how data archiving can be used as part of an information lifecycle management strategy.


Southern California Edison Reduces Data Before Moving to SAP HANA

Southern California Edison, one of the nation’s largest electric utilities, delivering power to more than 14 million people in California, wanted to improve the performance of their analytics and reporting. The company decided to be one of the first companies to move onto SAP BW HANA. However, to reduce the costs of this move, the company would need to reduce the amount of data in the BW system first.


Dolphin helped the company implement an SAP data volume management strategy to prepare the company for the move to BW HANA. The strategy incorporated nearline storage to enable the company to control the growth of data in the HANA database and still enable fast access to archived data.


The company deployed BW HANA with near-line storage to reduce total cost of ownership for moving to BW HANA and has achieved both one-time cost savings and on-going cost savings.

  • Initial savings of 170 GB (25%)
  • On-going yearly savings reduce DB growth on HANA (22%/yr.)
  • Yearly growth on BW reduced from 34% to 12%
  • On-going savings realized for HANA hardware, software & labor due to controlled DB growth
  • Enabled company to see a return on investment from BW HANA in 2.5 years, rather than the predicted 15 years

Hubbell Inc. Gets Electrifying Results from Data Archiving

Hubbell Incorporated, an international manufacturer of quality electrical and electronic products since 1888, had grown for over a century through acquisition. This left the company with many legacy systems across its many business units. To increase efficiencies and lower costs, the company wanted to standardize its systems and use one solution so they could have a single source of truth across the organization. The company decommissioned it 18 legacy systems and moved onto a global single instance of SAP in 2006.

With many products and business units running on the same SAP system, the company quickly found that transactional data was growing rapidly. Hubbell estimated that the system would reach 3 TB of data in less than 2 years. This amount of data would be very costly as the company’s SAP instance was outsourced. The company was therefore billed for each GB of data storage. They were also billed for the length of time necessary to do system back ups, which was growing longer as the system’s data volume grew. In addition, business users, who were used to running queries quickly against the legacy systems found that their query response time in SAP systems were much slower than expected.

The company decided it needed to start archiving right away to improve performance and lower the total cost of ownership of its outsourced SAP systems.


The company turned to Dolphin to devise a data management strategy. The Dolphin solution leveraged Hubbell’s existing SAP system infrastructure and storage and Dolphin consultants helped Hubbell implement data archiving to reduce data volume. The solution included:

  • Standard SAP archiving objects
  • PBS archive add ons
  • PBS ContentLink

Phase one was completed in 2007 and focused on archiving data from the areas with the company was experiencing the largest data growth: MM, FICO, and iDocs. Subsequent phases focused on archiving data for other areas. Phase two (2008) focused on sales and billing data. Phase three (2010) focused on archiving master data. Phase four (2012) focused on archiving BI data.


The company experienced immediate benefits from archiving. It was able to keep data under the 3 TB limit and enable:

  • Reduced data storage and hosting costs
  • Faster user queries for online and archived data
  • Faster backup of SAP systems
  • Simplified upgrade to new SAP systems and databases
  • Reduced risk with secure storage of retained data


Tenneco Inc’s Data Archiving, Migration and Decommissioning Project Delivers Positive ROI & Simplifies Global Audit Reporting

Tenneco is one of the world’s largest designers, manufacturers and marketers of clean air and ride performance products. The company needed to respond to various international audit requirements and was using a manual and inefficient archiving process to retain its historical data. The process was made even more difficult because the company was storing a large volume of data from multiple SAP systems that were located around the globe. The company stored data and images in two separate content management systems which were old, out of date and becoming increasingly expensive and difficult to support. Also, a large amount of the unstructured information (images) was difficult to access because it was stored in a completely separate system that was not integrated with SAP systems.

The company wanted to automate archiving and move to a single content management solution to reduce the cost and complexity of retaining historical data and facilitate its international audit reporting requirements. Audits represented the most complex and time-sensitive information queries, so despite the fact that company had previously implemented SAP DART, it wanted to find a solution that would reduce the time and effort involved in extracting data for audits.


Dolphin worked with the company to develop a comprehensive solution that incorporated data archiving, migration, and decommissioning with audit extraction tools.

To start, the company migrated its existing data out of its two legacy content management systems and moved it into a single solution, the Dolphin Content Archive Service for Disk. With this new, lean repository users were able to easily access all data and documents directly through SAP systems.

The company then archived an additional 3.5 TB of data out of its production system and into the new repository, saving considerable space and improving SAP system performance.

To improve audit response time, the company chose to implement the Audit Extraction Cockpit which facilitated the extraction of data for audit inquiries and other ad hoc extraction requests.


With this project, the company was able to achieve the following benefits:

  • Reduced data in online systems by 3.5 TB
  • Reduce system complexity and cost by moving to a single content repository
  • Faster audit response time
  • Easier access to archived images in SAP systems


Johns Hopkins University Data Archiving from Start to Finish

Running SAP systems since 1997, Johns Hopkins University had never archived any data. When performance issues started impacting their users, the University was told that that they should consider archiving. Some of the challenges the University faced were:

  • Too many records in the tables
  • Queries on transactional data were slow
  • System administration was taking too long and costs were too high
  • Storage needs and costs were increasing
  • Starting to see system performance degradation
  • Unique data issues in ECC, BW, and SRM systems


The University developed an Information Lifecycle Management strategy, which defined the policies, processes and tools for data and information from conception to destruction. They turned to Dolphin to help them with the project which included:

  • User friendly access to archived data
  • Transparent access to archived data
  • Archiving in ECC, BW and SRM
  • Ability to retrieve archived workflows with the documents
  • Defined residency and retention periods based on the type data
  • Ability to perform ad hoc queries


Johns Hopkins continues to see success with their archiving project, which was rolled out in phases, gradually adding more arching objects. The University is especially pleased that the end users have been able to adapt to the new system so quickly and with very little training. The project provides:

  • Reduced DB size
  • Dramatically reduced the DB rate of growth
  • Additional archive objects added easily
  • 30% reduction in table size on average
  • Greater than 350M records archived and growing
  • End users satisfied and have had no problems accessing data

Managing Big Data in SAP Systems

The explosion of Big Data is a major reason why, despite faster technology and lower hardware costs, IT budgets are actually rising. With more than 20 years of data volume management experience in SAP systems, Dolphin has the expertise that companies need to manage the problems of Big Data.


Big Lots Reduces the Problems of Big Data and Sales Audits

Shortly after Big Lots, the nation’s largest broadline closeout retailer, implemented SAP IS-Retail the company noticed that its retail stores were generating a lot of data.

In fact, data was growing two to three times faster than what the company had initially estimated, and would reach 30-40 TB by the end of the year. This incredible increase in data volume was already causing performance problems, which would only get worse over time. Due to the year-round, high pressure nature of the retail business, the company needed to find a solution immediately and it needed to be able to be implemented quickly, during the company’s very short SAP system maintenance windows.

In addition, the large amount of data that was being generated with each retail sales transaction also made it difficult for the company to retrieve data for sales tax audits. The data extraction process was very manual and complex. Each audit inquiry required seven separate steps to extract data from both the SAP BW and the SAP ECC systems. To be able to respond within the 2 week time frame provided by auditors, the company needed to find a better, faster solution for extracting data.


Big Lots engaged Dolphin to help develop a Data Volume Management strategy to control growth of data in the SAP BW and ECC systems, enforce data retention requirements and improve performance. The solution provided:

  • Secure, low cost storage for archived data
  • Nearline storage for fast retrieval of archived data for analytics
  • Common infrastructure to support both BW and ECC
  • Fast and easy retrieval of data by users
  • Simplified reporting for Sales Audits
  • Data retention compliance with business requirements

The solution was implemented in phases. In the first phase, the company controlled its data growth by archiving its business complete data. In the second phase, the company addressed the performance issues by adding fast and flexible retrieval access to the archived data and custom reports. The sales tax audit report was created as part of this phase.


The company was able to stabilize data volume growth in both the SAP BW and ECC systems and improve user productivity through faster system performance and elimination of manual steps in reporting. Benefits of the solution include:

  • Stablized database growth
  • 97% reduction of data with archived and nearline technology
  • Reduced time to complete sales queries to 5-10 seconds
  • Improved Sales audit responses to 1 day from 2 weeks
  • Improved sales reporting 200%
  • Reduced data growth rate by 90%
  • Increased user productivity with faster system performance and automated reporting
  • Satisfied retention and tax reporting requirements

Big Lots Simplifies Sales Audits by Associating POS Receipts Directly with its SAP Financials

This presentation details how leveraging SAP POS Data Management application and nearline storage options help to ensure the vast amount of highly varied retail transaction data created across the company is easily accessible, improving audit response time and increasing productivity.

Manish Garg, Director, SAP CoE at Big Lots and Dr. Werner Hopf, CEO and Archiving Principal at Dolphin, discuss:

  • Big Data volumes generated by POS-DM require solutions such as nearline storage, which provide the performance and speed required for reporting on business-critical data
  • Associating POS-DM data with Financial transactions reduces the number of systems and steps required to generate audit reports
  • Archiving POS data ensures adherence with data retention policies, providing additional cost savings and mitigates risk

IoT Momentum Drives Push for Big Data Applications

Search Manufacturing ERP, 2015

Dr. Werner Hopf, CEO of Serrala Solutions US Corporation in Malvern, PA, explained that an international bottling operation for a leading beverage manufacturer was tasked to help reduce the total cost of ownership of its ERP system, SAP ECC.

“The organization has archived more than 11 terabytes of data, which has facilitated the consolidation of international operations, a major replatforming of their systems, and led to an overall increase in reporting performance.” His firm implemented a phased approach across both its ECC and BI systems. It also required a strategy that could accommodate two very different business models.

As a result, the project reduced online data residency periods to just six months, implemented automatic archiving to allow the organization to catch up on historic archiving and meet targeted residency periods, and resulted in faster system performance, backups, upgrades and recovery times. “SAP ECC data was reduced from 32TB to just 10GB, which increased job performance. It helped modernize plant maintenance systems and improve the performance of the business intelligence report,” Hopf said. “Lastly, it created an easy separation when the organization decided to spin off one of its business units into a separate entity.”

Read more  of the article on Search Manfacturing ERP.

Managing Data through Corporate Transformations

DataInformed, August 2015
Dr. Werner Hopf

Pick up the business section of The New York Times, The Wall Street Journal, or USA Today and what do you see? It’s hard to go more than a day without spotting a news item about a company merger, acquisition, or business unit divestiture. All three are typically viewed as favorable strategies for achieving growth and improved profitability, but in today’s age of big data, executives have a lot more to worry about than final regulatory approval.

Managing the transfer of intellectual property (IP), where much of the value of a deal may be derived, has always been a concern. Now, with the ubiquity of big data and the rise in cloud computing, this concern is greater than ever. Each business transaction carries its own challenges and requirements to meet the desired outcome, but there are important steps that can be taken for mergers, acquisitions, and divestitures that will help to ensure that the big data changing hands does not turn in to a big problem.

Read more of the article on

A Strategic Approach to Data Archiving

Organizations across industries rely on a variety of SAP applications to power their business processes. These systems are vital conduits for the data that’s needed to run these businesses. While fast, ready access to this data is crucial in today’s hypercompetitive world, many companies store far too much information in their SAP production systems. Compounding matters, a recent report from Meta Group indicates that annual database growth is expected to exceed 125%. The impact of all that data is significant: severe performance issues that reduce productivity, diminish customer service and lead to an inefficient or lengthy audit and compliance response.

This White Paper covers trends and strategies for managing rapidly growing data while maintaining optimal SAP system performance. Find out how organizations such as yours can take advantage of strategic data archiving to ensure that end users can access and work with data as needed. By implementing such a system, you’ll satisfy your line-of-business owners, along with your service level and audit/legal/compliance requirements.

Managing Explosive Growth of SAP Data across Multiple SAP Systems

A world-renowned manufacturer and retailer of revolutionary consumer electronics needed data strategies that would enable them to manage its explosive online retail growth while keeping customer data secure and available for reporting and audit requests. With 25 Billion transactions per year, the company’s existing infrastructure could not support the volume of data and system performance, stability, and functionality were being negatively impacted. The data volume also posed a significant risk, because the company was responsible for keeping the data secure for long periods to support tax and data privacy audits.

To manage its enormous volumes of data, the company needed a comprehensive data volume management strategy that would enable it to:

  • Move static and business complete data out of production systems into archive storage
  • Scale to support potential future data growth
  • Support analysis with fast, flexible access to historic sales data
  • Secure legacy data according to current legal requirements
  • Enforce data retention policies for fiscal and consumer data
  • Enable fast response to audit inquiries

Due to the volume of data, the company needed an aggressive archiving strategy to keep production systems running at optimal levels. In addition, new privacy regulations required the company to go back through historical, archived data and ensure that it met current consumer data privacy standards.

Solution: Archiving to Hybrid Storage with Data Retention & Audit

Dolphin provided the company with data strategies that would 1) help it meet current demands and scale to meet future growth and 2) stay compliant with retention and audit requirements. Key capabilities include:

  • Implementation of Standard SAP Archiving Objects with PBS Archive Add On modules for seamless access
  • PBS Nearline storage for fast access to archived sales data used in analysis
  • Dolphin Data Management and Archive Management Cockpit for encrypting production and archive data
  • Dolphin Archive Retention Cockpit to enforce corporate retention policies
  • TJC Audit Extraction Cockpit (AEC) for flexible audit reporting

Dolphin used an aggressive archiving strategy and a hybrid storage model. Frequently accessed sales data was moved to nearline storage for additional compression and fast access. Dolphin also employed data security and encryption to protect sensitive customer data and added audit tools to facilitate responding to fiscal and legal requirements.


The company has been working with Dolphin for almost 10 years to keep their data growth under control. To date the company has realized the following benefits:

  • Archived more than 250 TB data
  • Improved system performance
  • Compliant with data privacy and security regulations
  • Improved response time for internal and external audits


Improving Financial Compliance using DART

DART is not just an IRS tool. Learn how to get the most from it.

Hubbell Inc. Archives Data to Balance Fiscal Responsibility with Performance

Tom Shupe, Director Technical Services at Hubbell Incorporated describes how the company stays ahead of the curve on their data growth. He shares their experiences with data archiving and PBS archive software for retrieval in a hosted environment.

Building a Sound, Risk-Proof SAP Data Retention Policy

Learn how to build a secure, reliable and cost-efficient SAP data retention management policy as part of your governance and ILM strategy.

Amcor Rigid Plastics’ Data Archiving Success

Rob Bobba, Senior SAP Business Analyst from Amcor Rigid Plastics, and Jim Paschke, Data Archiving Team Lead from Dolphin, discuss how Amcor lowered platform costs and accelerated performance by implementing a solid and robust data archiving strategy.

Preparing for SAP HANA™: Trends and Strategies in Data Archiving

This webcast addresses how to deal with rapid data volume growth and data archiving as SAP customers prepare to migrate to SAP HANA. We also discuss using a nearline storage (NLS) infrastructure for both SAP ERP and BW systems at organizations that do not have immediate plans for migration.

Cloud Storage Solution for Archived SAP & Data and Documents

The use of cloud storage for archived SAP data is demystified as we show how easy it is to use, do a cost analysis and present the benefits of aligning data usage with cost.

BW Archiving: Improve SAP BW Performance, Control Costs and Meet Service Levels

Nearline storage (NLS) technology is a hot topic, especially when it comes to SAP Business Intelligence. Explore the concept of nearline storage as a key to cost-efficient storage for archived BW data.

Daimler Trucks’ Efficient Data Volume Management

Roche LaTulippe, Integration Architect, Daimler Trucks North America, LLC, discusses Daimler’s archive storage architecture, strategy, implementation approach and the cost savings generated through archiving.

The webcast includes:

  • How Daimler Trucks addressed specific requirements in their business processes
  • Strategies applied to overcome end-user pushback to archiving
  • Incorporation of customer-defined tables into the archiving strategy
  • Approach for managing archive storage
  • Daimler Trucks’ results—archiving successfully to generate space and savings

Johns Hopkins’ Data Archiving Project from Start to Finish

Zack Rose, from Johns Hopkins University, takes a soup-to-nuts approach defining how the university planned and managed their data archiving project in their complex environment: identifying staffing requirements; how they evaluated and selected third-party solutions prior to the implementation; the overall effort by the organization; and the most significant areas of improvement, including database size reduction and associated cost savings.

The webcast covers:

  • Understanding what data archiving includes
  • Selecting the appropriate scope
  • Coordinating the necessary resources
  • Executing a cohesive set of tests
  • Communicating an accurate message to those affected

Southern California Edison Migrates SAP BW to HANA adding Nearline Storage and Archiving

Hear Ron Grabyan, Manager Data Warehousing Services, describe how Southern California Edison approached migrating BW to HANA and its HANA implementation, and why SCE added an NLS strategy to control growth and achieve payback.

Coca-Cola BIG Manages BIG Data with One Archiving Solution, Multiple Distributors across Multiple Continents

With operations in 17 countries across multiple geographies, the one shared challenge the second largest Coca-Cola bottling organization in the world had was high volumes of data impacting performance of its SAP production databases.

In this webcast, Darrell Kennedy from Coca-Cola BIG  (Bottling Investments Group) steps through how the various bottlers, each having different configurations and different tables that were burgeoning, came together with one archiving solution that handled each of their individual needs.

Kraft Foods: Evolution of an Archiving Strategy

An $18 billion company with approximately 30 brands, Kraft knew it had to control the rapid growth of data in its SAP solution. In 2009 Kraft embarked on a journey to implement an archive strategy that would take a phased approach and span ECC and BI. In the beginning, some of the greatest challenges were in Plant Maintenance where there was one custom archive object. Others ranged from lack of resources to large volume archive objects, the length of time it took to run archive jobs, and information readily available for tax audits.

Kraft added archive retrieval software, implemented new archive objects in PM and elsewhere, cleaned up and compressed BI database, and automated the archive process to manage the jobs to reduce manual intervention. At Kraft, the process of archiving is continuous and ever-evolving.

In this session you will learn:

  • Kraft’s process, results, and their roadmap for the future
  • Why establishing a data volume management strategy at the beginning can minimize performance issues and avoid cost.
  • How to define your archiving related processes and determine residence and retention times to ensure alignment to business processes and support optimal reporting.
  • How to ensure integration into your operations by involving business users in the initial conversations.

Dolphin Archiving Sessions Cockpit (ASC) for SAP

The Archiving Sessions Cockpit is a hands-off process that schedules and automates your archive runs. Ongoing archiving processes require numerous actions such as variant creation, jobs release, run follow up and corrective actions. These activities are typically performed by the SAP BASIS or an Archive Administrator. The Archiving Sessions Cockpit (ASC) performs the complete process in a fully automated manner reducing the need for additional resources.

The ASC makes it possible to free the SAP Archive Administrator from recurrent manual archiving operations. The benefits are…

  • Eliminates errors
  • Removes business issues blocking system runs
  • Reduces the need for a dedicated archiving expert
  • Eliminates limitations from external scheduling tools
  • Provides control of the archiving process

ArchiveLink Migration Toolkit (AMT) for SAP

Mass Migrate Archived Data and Documents

Change is ubiquitous. A change in corporate IT infrastructure strategy, M&A activity, lack of functionality in your existing solution, or unacceptable service levels are just a few of the reasons that may force you to replace your existing ArchiveLink storage system. How to migrate the archived data and documents from the existing solution should always be taken into consideration when a new ArchiveLink storage solution is implemented. Without proper planning and a go forward strategy, custom migrations can turn into big projects that overshadow the benefits of the new solution. The result may be a long-term drain on your IT budget in terms cost and human resources.

Data Management Cockpit for SAP® Database Security

Companies today are finding themselves not only struggling to manage big data from multiple perspectives but also manage security issues around the data. Much of this is coming from stepped up concern around breaches in security of electronic information. eCommerce, with a multitude of payment options, transmits and stores massive volumes of business sensitive, personal information. Retail establishments, government agencies at all levels, the medical industry and other entities are rife with terabytes of personal and business data.

In addition to security breaks, companies regularly divest, split up, acquire and merge business units. In these circumstances, data is ‘divided’ up among business entities, causing concern for privacy for what is removed, deleted or retained. This situation is one that if not done carefully, affects not only personal information but can adversely impact the very nature of one or more of the businesses involved.

Many new government regulations at the federal and state levels, as well as internationally, have been established in the last decade to protect privacy; some have gone as far as to require companies to store sensitive information such as credit card, social security numbers and other personally identifiable information in an encrypted format.

Security for SAP® Archived Data

Companies today are finding themselves not only struggling to manage big data from multiple sources, but also manage security issues around the data. Much of this is coming from stepped up concern around breaches in security of electronic information. eCommerce, with a multitude of payment options, transmits and stores massive volumes of business sensitive, personal information. Retail establishments, government agencies at all levels, the medical industry and other entities are rife with terabytes of personal and business data.

In addition to security breaks, companies regularly divest, split up, acquire and merge business units. In these circumstances, data is ‘divided’ up among business entities causing concern for privacy for what is removed, deleted or retained. This situation is one that if not done carefully, affects not only personal information but can adversely impact the very nature of one or more of the businesses involved.

Many new government regulations at the federal and state levels as well as internationally have been established in the last decade to protect privacy; some have gone as far as to require companies to store sensitive information such as credit card, social security numbers and other personally identifiable information in an encrypted format.

Archive Retention Cockpit (ARC) for SAP

Manage Retention and Disposition of Archived SAP Data and Documents

Increased regulatory requirements have legions of legal and records retention people clamoring for a way to manage the volumes of data and documents inherent in doing business. Companies are being forced to retain business records in a compliant mode safe from alteration or deletion for specified periods of time and thereafter, dispose of them. Records kept longer than the defined retention period may become a legal liability, not to mention incurring spiraling storage costs and being a data management burden. A recent Supreme Court decision (Arthur Andersen LLP v. United States, No. 04-368) involving business record destruction has endorsed the notion that a formal record retention policy which is in accordance with regulations and is strictly followed clears the business from the liability of expired records.

Although SAP Data Archiving and ArchiveLink provide an excellent framework for controlled, unified storage of data, there are no out-of-the-box capabilities for applying corporate record retention policies to this data set. The SAP data archiving framework allows for the definition of a residence period for data archiving objects that controls when a certain data set can be removed from the database and serialized to data archiving files. However, this does not control when and how to dispose of records from the archived files. Problems inherent in an ad hoc retention management process are the lack of process tracking and the non-support of dynamic record selection (for disposition and hold).

Your legal department may have already taken the first important step by formulating an enterprise-wide record retention policy. From an IT perspective, you may have taken another important step by implementing standard SAP data archiving and ArchiveLink based storage for incoming/outgoing business documents. This brings business critical process data and documents into a controlled framework where lifecycle management policies can be implemented.

Dolphin developed the Archive Retention Cockpit providing a portal to manage the retention and end-of-life disposition of documents and data in SAP. It is compliance driven, a totally SAP based application, and supports any ArchiveLink certified repository.

Document Navigator and Output Solution for SAP® Applications

Find, Display, and Output Documents in SAP
The Document Navigator and Output solution allows you to do find, display and mass output the documents from SAP that are stored on external ArchiveLink compliant content repositories. The mass output option supports batch or package output. You can access all related documents and content and distribute them selectively (all or one) to print, fax, email or download. For example, with a customer on the phone, you are able to view all sales order related content and instantly e-mail it as one package.

Batch output needs typically include AP Invoices, Purchase Orders, SD Order Related Documents, Customer Invoices and HR Employee Folders.

Examples of ad hoc package printing are PM Work Order Package – PM work order and notifications including DMS and ArchiveLink documents from equipment, locations, work-orders, notifications and materials; Customer Billing Package – SD Invoice with related documents from sales order (customer PO), delivery (POD, COA), material (MSDS) and shipment (shipping instructions, packing list); and AR Check Package – Checks with supporting documents such as invoice or other billing package documents.

Cloud Storage for SAP Archived Data and Documents

The SAP world is abuzz about Cloud Computing, and for good reason. In the past few months, SAP announced a number of tools to help companies run SAP solutions on private cloud architectures. But amidst all the buzz, there hasn’t been much talk on one aspect of cloud computing highly relevant for any user of SAP solutions: incorporating cloud storage into SAP data and document archiving strategies. Dolphin is the first.

Dolphin’s Content Archive Service for Cloud lets SAP users use Storage as a Service as an ArchiveLink repository. The service allows a direct connection, acting as a “cloud connector,” from the SAP archiving layer to major public cloud providers such as AT&T Synaptic Storage as a Service, Amazon S3 and Google Cloud. It’s an option that makes sense for any organization, whether or not you are running other SAP solutions in the cloud. This cloud archiving solution enables SAP archived data and documents to be stored to cloud and transparently accessed whenever and wherever they are needed.

The primary advantage is that cloud storage lets SAP users align the cost of SAP storage with the value of their data. It frees customers to invest in high performance access for current, frequently used data, while shifting seldom used data and documents to a lower cost and practically infinitely elastic cloud storage services. Results thus far indicate that cloud storage may cost as little as 10 percent of the total of more traditional archive storage solutions built around traditional on-premises hardware.





Maximize SAP HANA™ Performance and Lower Total Cost of Ownership

Maximize the Potential Benefits of SAP Big Data with HANA

According to industry analysts, we have entered the age of “Big Data.” Generally, Big Data relates to the fact that today’s business intelligence (BI) systems – like SAP NetWeaver™ Business Warehouse (SAP NetWeaver BW) – are experiencing record levels of data growth from terabytes to petabytes and beyond. The challenge is in maximizing the opportunity for real-time business intelligence while minimizing the impact of exploding data volume on productivity and total cost of ownership (TCO).

SAP Big Data Archiving

The promise of big data applications, even combined with the seemingly endless performance capabilities of SAP HANA, does not negate the reality that turning massive amounts of data into insightful, real-time intelligence requires a sound data management infrastructure. As more data accumulates in BI and ERP systems, one major issue emerges: input/output performance degradation that slows data access. SAP HANA eliminates these bottlenecks by keeping data in memory, but the extra cost to add sufficient capacity can be higher than expected. From a data management perspective, making the most of the big data opportunity requires the adoption of two key strategies: 1) augmenting data archiving capabilities with nearline storage and 2) re-architecting the business warehouse (BW) data model for lean, flexible, organized “views” of information that serve up agile reporting without increasing administrative overhead. Dolphin offers a compelling strategy to help companies meet those goals, achieve significant savings, performance improvements and lay the foundation for leveraging SAP HANA – the vehicle for truly maximizing the potential benefits of big data – now and in the future. Dolphin is the leader in providing business performance improvement solutions for SAP environments. Our team has the expertise to help you enter the era of Big Data and build your bridge to SAP HANA.




Data Archiving for SAP NetWeaver Business Warehouse (BW)

BW data volume is growing exponentially and associated costs are pushing budgets to the limit. Leveraging SAP NetWeaver Business Warehouse (BW) gives you competitive advantages in business intelligence and insight. But the more data that goes in, and the more queries being made, the more data there is to manage. It won’t be long before query responses slow, database administration is overwhelmed and costs begin to rise – if they haven’t already.

The key to strategic data management for the SAP NetWeaver BW solution is determining how to improve performance while controlling costs with minimal impact to your infrastructure and overhead. Applying Information Lifecycle Management, or ILM, principles allow you to establish a lifecyle for your data in BW just as you do in ERP – lowering costs and improving online performance.

Dolphin implements PBS CBW Nearline Storage (NLS) solutions for SAP BW to deliver enhanced functionality from high performance data compression and storage technology with advanced analytics. ILM projects for SAP NetWeaver BW deliver scoping, design and implementation excellence by building the right strategy around archiving for your BW environment to strategically manage performance, costs and long-term growth with little impact to your IT landscape.

Additionally, Dolphin offers a compelling strategy to help companies meet their goals for a lean, flexible, efficient infrastructure to achieve significant savings, performance improvements and lay the foundation for leveraging SAP HANA – the vehicle for truly maximizing the potential benefits of big data – now or in the future.





Data Archiving for SAP Applications

Increase System Performance, Maintain Database Access, Align Cost with Need

Companies using SAP® are experiencing rapid data growth through expansion or acquisitions. Keeping transactional data online, particularly after it is closed, is expensive, impractical and fraught with risk. The real challenge is not storage but data management. Rapidly growing data and document volumes quickly cause system performance and productivity to plummet, frustrating users and saddling IT with higher maintenance costs.

SAP data archiving solutions help you achieve business goals

Dolphin provides SAP data archiving solutions for ERP and BW which support a comprehensive Information Lifecycle Management strategy that addresses the complex needs of your business. These needs often include regulatory compliance and the cost of maintaining and upgrading the IT environment. Dolphin solutions include Nearline Storage (NLS) with optimized analytics, legacy decommissioning tools and support for the management of SAP data retention. In other words, you get the data you need, when you want it without compromising your IT infrastructure.

Additionally, Dolphin offers a compelling strategy to help companies meet their goals for a lean, flexible, efficient infrastructure to achieve significant savings, performance improvements and lay the foundation for leveraging SAP HANA – the vehicle for truly maximizing the potential benefits of big data – now or in the future.

Dolphin’s Cloud Storage Solution for Archived SAP Data and Document

Using cloud storage for archived data and documents is a low-risk, cost-effective and a viable option—today. This is particularly attractive when you can access the archived information fast, transparently, and you are using a solution that earned both SAP NetWeaver and ArchiveLink certification.

Dolphin’s Content Archive Service for Cloud is a zero footprint solution that plugs right into SAP—no new “box” (real or virtual) is needed.

View Presentation

PBS Nearline Analytic Infrastructure

At a time when data volumes are experiencing enormous growth at the same time that regulatory requirements are on the rise, SAP users find themselves caught up in a dilemma: the cost of storing data continues to increase, databases are getting larger and larger, the share of archived data continues to grow, and the runtimes for archiving data are getting longer and longer. At the same time, being able to access archive data in an extremely fast and integrated manner has become quite normal in many applications. For instance, many international companies often need to archive up to 500 million documents from SAP profit center accounting each month.

As a result, users will need to spend more time looking to find innovative integrated solutions for multi-terabyte systems that are capable of satisfying a multitude of different commercial and legislative requirements. PBS has risen to these challenges by introducing a new solution that is based on a rather innovative approach: PBS Nearline Analytic Infrastructure (PBS NAI).


PBS Enterprise Content Store

Information from operative application systems such as ERP systems is a central production factor in global economic cycles, but also represents an important basis for doing business. Some of this data has to be made available for years, if not decades, according to the applicable laws. On the one hand, national regulations such as the Telecommunications Act, the Federal Data Protection Act (BDSG), and the Principles for Data Access and Verifiability of Digital Documents (GDPdU) must be observed. On the other hand, companies that operate globally are subject to international law. This ranges from Basel III for analyzing credit-worthiness, through diverse EU regulations, to the American Sarbanes Oxley Act that can have an influence even in German companies if they have business relationships with US companies. The challenges of a modern Information Lifecycle Management concept involve storing information securely and inexpensively whilst observing rules and regulations, and ensuring permanent and easy access to it.

PBS ContentLink

PBS ContentLink is a lower cost, highly efficient content management option gaining traction among SAP users. PBS ContentLink is a powerful lightweight, alternative to traditional content management systems and enables archiving to meet legal requirements and support an ILM strategy. Unlike traditional content management systems, PBS ContentLink uses SAP as the application layer and hard disk storage systems for long-term data retention to deliver fast, reliable access to stored data, documents and DART extracts. The result is a content management system that can be implemented faster and administered simply while delivering higher performance at lower costs.

PBS ContentLink is implemented as a “stateless” translation software between the SAP solution and long-term storage devices for archived data; this means that no information on stored data and documents has to be maintained on the ContentLink content management server. Instead, the PBS ContentLink server maintains only configuration data and optionally cached data of stored documents for performance improvement. Persistent information resides on the storage hardware layer and within the SAP solution. With stateless implementation, PBS ContentLink takes advantage of existing backup and replication functionality for SAP and storage hardware and requires no additional configuration.

PBS Archive Add Ons for SAP Solutions

PBS archive add ons assure users that they can retain transparent access from SAP to their information even when it’s archived. It allows them to view and access archived information together with online information – users see the archived data in the same way, and with the same screen layout, as they did when it was still in the database.

Cloud Storage for SAP Archived Data and Documents

Can you win the war against data volume growth? Data is being created faster than we’re willing—or able—to destroy it. And that rising data volume requires
management. What’s more, our appetite for real-time information commands you to make it accessible whenever and wherever it is needed.

This White Paper discusses powerful opportunities throughout your SAP Cloud Storage for SAP Archived Data and Documents process and how to achieve an optimized process.

SAP Auditing 101: What Every Organization Running SAP Needs to Know

To prepare for different, rapidly evolving financial, compliance, and regulatory audits, organizations must transform the way they do business. This white paper provides an action plan for aligning the multiple, sometimes conflicting, audit requirements to SAP® systems.

  • Importance of having Information Lifecycle Management
  • Challenges that organizations are facing as they create new roles and responsibilities and put new policies and procedures in place to address multiple requirements
  • How to leverage native SAP capabilities to flexibly support audit requests
  • Different add-on audit solutions for SAP systems that help optimize and automate audit processes

With the right plan and technology in place, organizations running SAP applications can respond quickly and accurately to audit requests.

Dolphin Improves Business Performance for SAP Systems

Dolphin helps companies manage data and processes to improve business performance. Our process solutions improve the efficiency of solutions to improve productivity and reduce costs.  Our data solutions enable comprehensive management and disposition of information across its lifecycle to mitigate risk and reduce the total cost of ownership of SAP systems.

View infographic

Building a Case for Data Archiving

Data fuels your business. But too much of a good thing can be an overload.

From master data and sales orders to procurement and payments, data growth is exploding. There’s only so much a system can take! As a result, system performance, infrastructure costs and an inability to access the right information at the right time can dramatically affect corporate operations. Dolphin’s solutions specifically for SAP ECC, BW and other SAP systems simplify data archiving, deliver savings and maintain rapid, transparent access to the data your business needs to thrive.
View infographic

Global Aviation Electronics Company Retires Legacy Systems and Retains Data

During the initial go-live with SAP systems, a global leader in aviation electronics and communications for government and commercial applications, decided to move only its current master and transactional data over from its legacy systems. Legacy data, it was decided, would be kept in the pre-SAP legacy systems, so the company could comply with its long term data retention requirements.

It soon became apparent, however, that the license, support, and maintenance costs for keeping these legacy systems running were too high. As time passed, it was also becoming difficult for users to extract data from these legacy systems when necessary. The company was concerned that the knowledge of how to access the legacy systems and data would be lost over time.

Dolphin designed and implemented a Decommissioning solution that allowed the company to output critical information from a variety of legacy platforms in their native format. This framework allowed the company to retire multiple legacy systems and significantly save operational costs year over year.

  • Legacy information was converted to ASCII format and parsed for key attributes
  • Key attributes were then transferred to SAP and stored in the company’s Archive environment
  • Legacy information was linked to key information in SAP for easy user access


The company has realized many benefits from retiring these legacy systems and retaining legacy data in a more modern, compliant archive storage, including:

  • Immediate and ongoing cost savings from reduced license, maintenance, and support costs
  • Easy access to all legacy information directly from SAP applications
  • No user training required, as the solution leveraged the company’s existing archive Required no training
  • Satisfies all retention requirements
  • Knowledge transfer to internal team to repeat process for “new” legacy systems

Daimler Trucks: Getting Business Buy-in for Data Archiving

Daimler Trucks, formerly Freightliner, is the largest heavy-duty truck manufacturer in North America and a leading producer of medium-duty trucks and specialized commercial vehicles. When Freightliner originally came to Dolphin several years ago, their database was 1.2 TB and had a fast rate of growth. Performance was slowing and system maintenance costs were escalating. However, the business required long-term access to detailed information; they were very reluctant to remove any information from the database.

Dolphin helped the company with their archiving strategy blueprint and implementation. In the workshop phase, we brought technical, functional and business users together to learn. From the business we learned about access and retention requirements as well as residency periods. We were also able to assist in getting the business buy-in for continuous archiving going forward.

Dolphin’s analysis of the database provided the necessary details for planning an efficient archiving strategy for the long term. The result was to migrate high-volume transactional data records in finance, costs accounting, profit center accounting, profitability analysis and legal older than 24 months, and the Basis module after 90 days, from the SAP database to IBM CommonStore. This reduced the existing data volume by 50% and long-term growth was slowed by more than 80%.

PBS archive add-ons were implemented to allow users to transparently access both online and archived data with screens identical to standard SAP transaction displays. In addition, PBS index information was used in customer-specific reports for efficient reporting on archived information.

The solution resolved the immediate performance and system administration issues and satisfied the business need for fast, transparent access to information.

  • 50 million financial accounting documents archived during initial go-live
  • Users take as little as 1 second to access archived information
  • Database volume was decreased by 50%
  • Reduced long-term database growth by more than 80%
  • Satisfies audit, legal, regulatory mandates

Dolphin has since implemented data archiving and multiple PBS retrieval modules in a second SAP system with similar results. They are now archiving on an on-going basis. Recently they started doing catch-up data archiving on a go backward basis to be completed before upgrading to ECC 6.0 per their company policy.

Dolphin also recently added another PBS solution, PBS ContentLink. ContentLink is a lightweight content management alternative to traditional content management systems (CMS). It enables archiving to meet legal requirements and supports Information Lifecycle Management. During that project we also helped Daimler move from writing to EMC disk, which was taking two days, to a NetApp worm device that will significantly speed their catch-up data archiving process. Estimated completion for catch-up is early 2011.

SAP Data and Document Archiving to Cloud

A global company in the food and beverage industry had an SAP data archiving strategy in place: Data was being archived to keep the production SAP database running at peak performance. They also archived financial documents that support transactions. But even compressed, archived data takes up storage space, and when the data volume leaps into terabytes, storage becomes expensive. To make matters worse, that cost was going into storage of data that regulations required them to retain, but was very rarely accessed—if at all. The company needed to do something about the rising time and cost of managing terabytes of archived SAP data and documents.

Dolphin recommended a tiered storage strategy for archived data. This strategy consisted of:

  • Nearline storage for data that could be archived but would be accessed more frequently;
  • Their current offline archive repository for data that would be accessed less frequently;
  • Cloud storage for volumes of documents and data that may never be accessed but needed to be kept to support their retention requirements.

The cloud storage tier lets you align the cost of storage with the value of the data. It frees you to invest in high-performance access for current, frequently used data, while shifting seldom used data and documents to a lower cost and practically infinitely elastic cloud storage service.

We added Dolphin’s Content Archive Service for Cloud (CAS-C) interface to allow the customer to send and retrieve data transparently to the cloud storage provider—in this case, AT&T Synaptic Storage as a Service. Dolphin’s service allows a direct connection from the SAP archiving layer to major public cloud providers such as AT&T, Amazon S3 and Google Cloud.

Now, the company has seamless access through the SAP application to data and documents, regardless of where the data is stored—online, nearline, offline or in the cloud. Thus far, the company is archiving about 4 TB of business-complete accounts payable documents and data using the CAS-S solution provided by Dolphin and AT&T Synaptic Storage as a Service.

Analysis shows that over five years—during which time the database will rise to about 6 TB—the new cloud-based archive strategy will save the customer about $750,000 and free their database and network for more current, mission-critical data.

SAP HANA and Big Data Archiving

Dolphin CEO and Archiving Principal, Werner Hopf, addresses Big Data and its affects. He says that when organizations are going to a HANA platform, it becomes very important to consider a data management strategy. Here’s why:


Harness the Potential of Unlimited Data Storage

SAPinsider, Volume 16, Issue 2, April 2015.

Organizations are collecting data at an ever-increasing rate. In the past, it was simply too expensive to store every bit of data, but the real-time processing capabilities of SAP HANA makes it possible to lift this limitation.

In this article, learn how a data storage strategy based on SAP HANA allows you to retain virtually unlimited amounts of data at a fraction of the cost, enabling you to answer previously unanswerable questions about your business.

Archiving Big Data to Support GRC Initiatives

Enterprise CIO Forum, February 2015

While many organizations are racing to figure out the best analytical approach to extract business value from Big Data, most are still trying to determine how to deal with very practical concerns related to storing such large volumes of information. Further complicating matters is that much of this data is heavily regulated by numerous outside entities, each with a say in how long it must be retained and in what format it must be saved. While many CIOs and their teams remain unsure what role governance should play in their data archiving strategy, there are several clear benefits attained through archiving.

All too often, the concept of archiving still conjures up images of either IT or end users taking information offline to be stored away in a dusty basement where it might be safe from disaster, but extremely difficult to organize and ultimately, access. That’s not the case. Archiving today simply refers to the process of moving data from an active database to a more cost-effective storage platform. With a well-planned strategy, the data remains easily accessible to users.

To read the full article on Enterprise CIO Forum click here

Big Data Jolts Utilities – Why Harnessing Big Data will Help Companies Surge

POWERGRID International, Feb/March 2015
Dr. Werner Hopf

Big data is everywhere, and utilities are creating more of it every minute. Delivering power is all about efficiency, which is why the energy industry is among those that have fully embraced that big data can unlock insights into how energy is distributed and consumed.

Applying analytics to big data is important, but in the rush to parse and dissect mountains of information, many organizations fail to address the big problem created by big data: There is too much.

Too much data is a drain on many important resources and necessitates a data volume management strategy to ensure high system performance.

Read this article for tips on how to improve performance of SAP systems with a data volume management strategy.

3 Trends to Watch for in Enterprise IT in 2015

Innovation Insights – Wired Blog, January 2015
Dr. Werner Hopf

An interesting transformation continues to take place throughout the enterprise – IT is no longer being viewed as a necessary evil or burdensome cost center. Instead, in high performing organizations, IT is morphing into a department that plays a big part in the customer experience capable of delivering a competitive advantage.

During this year’s Gartner Symposium/ITxpo, I was struck by the lack of discussion surrounding traditional backbone enterprise resource planning systems, such as SAP. Instead, there was a focus on mobile, the cloud and the overall ubiquity of information, among other topics. It makes sense, too: these are the tools of the future which will propel the enterprise forward.
Changes in enterprise IT rarely occur overnight. Instead, adoption is slow — sometimes tediously so. Still, many trends emerge each year. Here are three to watch for in 2015.

To read the full article click here

Holiday Data Healthcheck

Retail TouchPoints Blog, December 2014
Dr. Werner Hopf

Believe it or not, the holiday shopping season is upon us all. For retailers – both brick and mortar and online-only alike – this is the time you’ve been working towards all year along. The National Retail Federation is predicting that combined November and December spending will increase more than four percent this year to top $616 billion. In addition, online sales are expected to jump as much as 11% year-to-year.

In 2014, data is the lifeblood of a retail organization. It has the power to propel you ahead of the competition, but it can also grind business to a halt. In the SAP environment – one quite familiar to many retailers– the difference between the two is an effective Data Volume Management strategy for your Enterprise Resource Planning (ERP) platform. Without a Data Volume Management strategy in place, database growth is left unchecked which can result in three distinct problems. If your company is besieged by one or more of these issues, it is time to consider a new approach.

To read the full article click here

SAP Data Volume Management: What You Need to Know

You know that too much data being created and saved on the live database can spell trouble – for system performance, management, cost control and more. But is your archiving strategy enough? Or are you merely scratching the surface? Listen to Dolphin CEO Werner Hopf discuss the business value of a sound data archiving strategy, and how it can pave the way for success with SAP HANA.


Interview: Dolphin Speeds Business with Data Volume Management for SAP HANA

insideBIGDATA, July 2014

Serrala Solutions US Corporation offers business performance improvement for companies running SAP solutions by helping manage both data and processes. To learn more, we caught up with Dolphin CEO, Dr. Werner Hopf.

insideBIGDATA: Dolphin is playing an important role in HANA’s budding ecosystem. How did this relationship come about?

Dr. Werner Hopf: Dolphin identified data volume management as a critical component of SAP solutions almost 20 years ago. Founded in 1995, Dolphin started as a data archiving service provider for SAP systems.
Over time, Dolphin began to develop our own SAP add-on solutions, such as Archive Management Cockpit and Process Tracking System for Accounts Payable, and we expanded to provide software and services for business process optimization solutions as well as data volume management solutions. Our strategy since that time has been to help our customers manage both the data that fuels the business and the processes that run it, so they can improve the business performance of their SAP systems.

We continue to partner with SAP and with other leading software and hardware vendors to deliver flexible, yet comprehensive, business performance improvement solutions for our customers. Our SAP-centric and SAP-certified solutions help increase performance, reduce risk, and lower the total cost of ownership of SAP systems.

To read the full interview on insideBigData click here.

Control Data Growth and Maximize SAP HANA’s ROI with a Data Volume Management Strategy

SAPinsider, July/August/September 2014
Dr. Werner Hopf

As more organizations migrate to SAP HANA, it is increasingly important for them to understand the role that data plays in supporting operational and strategic goals, as well as its impact on IT resources and budgeting. As big data grows, so do IT budgets. But despite better technology and lower storage costs, rapid data growth can quickly consume the benefits produced by technology.

Click here to read the article on SAPinsider.

Control TCO in SAP HANA with a Data Volume Management Strategy

DataInformed, July 2014
Dr. Werner Hopf

Big data analysis has given organizations richer information about their business than ever before. With real-time access to detailed info, executives have greater insight into and can exercise greater control over their day-to-day operations and trends. Advanced technologies such as SAP HANA open up new possibilities for powerful analytics and innovative processes, but these technologies are priced at a premium

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Data Archiving Benefits

SC Magazine, April 2014
James Baird

Despite the buzz around Big Data’s potential to transform business, many organizations must still deal with practical concerns related to storing such large volumes of information. All of this data is heavily regulated by numerous outside entities, each with a say in how long it is kept, in what format it must be stored, and other governance regulations. However, many CIOs are still unsure what role governance should play in their data archiving strategy.

Click here to read the full article on SC

Return on HANA investment – Two SAP Partners Weigh In

Diginomica, March 2014
When it comes to return on data, enterprise customers have a sticky wicket indeed: solutions for better results are everywhere, but the proliferation of data is also expanding at an intimidating rate. Net-net: the cost of getting a return on data remains a considerable problem. In SAP’s case, HANA use cases are maturing to the point where we can talk numbers, not just speeds.

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Big Data: Too Much of a Good Thing?

Information Management, January 2014
Dr. Werner Hopf

Lauded as the next powerful driver of innovation, competitiveness and operational productivity, big data is increasingly being leveraged by forward looking organizations of all sizes to gain a competitive advantage. Big data contains a virtual treasure trove of information about customers, trends and countless other valuable insights which may have the potential to transform businesses. However, in the race to unlock this promise, many enterprises now find they have more data than they are capable of handling. Here’s how CIOs, data warehouse managers and others can build the business case for data volume management to help them more effectively manage this data deluge.

The Big Challenges of Big Data for Oil, Gas

Rigzone, December 23, 2013

The industry’s need to better understand subsurface has driven oil and gas companies to collect a greater volume of data overall, more types of data, and is gathering data more frequently and at higher speeds. As a result, oil and gas companies are grappling with how to leverage Big Data to improve their business strategies.

Now that the oil and gas industry has addressed the challenge of storing Big Data – the collection of data sets so large and complex that processing it with traditional data applications is difficult – oil and gas companies are seeking how to leverage Big Data to improve their business strategies.

Read the full article at Rigzone Magazine

Extending The HANA Journey

IT Knowledge Exchange, December 12, 2013
Dr. Werner Hopf

The value of HANA is unsurpassed when it comes to faster analytics, modeling flexibility, near real-time data replication, faster reporting and data loading, and many new applications and enhancements. Most of all, it can help optimize the power of Big Data.

Big Data’s Big Leap: Energy Providers Invest in SAP HANA to Enhance Data Insights

Electric Energy T&D Magazine,, November/December 2013
Dr. Werner Hopf, CEO of Dolphin

The energy industry is among those which have fully embraced the concept of Big Data with gusto – and why not? Virtually every aspect of the operation creates data which can be saved, culled and analyzed to mine important business intelligence that assists with future decision-making by identifying business opportunities and locating expensive inefficiencies. Big Data can help break down sales trends, find patterns through customer service interactions, weed out waste from the supply chain, and even help to optimize cash flow by optimizing important business processes like procure-to-pay and order-to-cash.

Big Data’s Big Benefits: How Managing Data Can Mitigate Risk

Clinical Leader, Outsourced Pharma and Pharmaceutical Online, October 8, 2013
Dr. Werner Hopf

Few would argue that the age of Big Data has arrived. Businesses across virtually every industry especially the Life Sciences sector–are witnessing an explosion in the amount of data being created and therefore managed. Whether it is analytical, operational, transactional, structured or unstructured, more data is being created and stored today than at any other point in human history. While much debate is taking place about the potential value of analyzing these vast stores of information to identify research trends, business inefficiencies and even predict future behavior, the simple truth remains that there are very practical problems related to having large amounts of data, and accessing the data, which should concern Life Sciences executives.

The Business Intelligence Balancing Act: Get a Grip on Big Data

SAPinsider, October/November/December Issue 2013
Dr. Werner Hopf

The promise of never-before-seen insights and previously unattainable analytics is a driving factor behind the rapidly evolving proliferation of big data. Senior decision makers from across the business unit — from finance and marketing, to product development and sales, and all the way up to the C-suite — are enthusiastic, excited, and empowered by the business opportunities offered by big data.