Gearing Up for GDPR: Don’t Get Left Behind

Data Informed, Sept 2017 James Baird We operate in an increasingly global business environment. There are clearly myriad benefits to global expansion, but – as many organizations are increasingly becoming aware – there are equally as many regulations and standards, based on the number of countries they operate in. Lately, the rapid introduction of new regulations has many companies worried about audit and compliance. Emerging compliance requirements in Europe, such as General Data Protection Regulation (GDPR), have pushed companies to understand where they store and manage data over the residual life cycle to be compliant with these requirements. GDPR is a new privacy regulation in Europe that protects the personal data for any individual based in the European Union (EU), regardless of citizenship or where the data is being held. It applies to any organization located inside or outside the EU if it offers goods or services to, or monitors the behavior of, EU data subjects. This regulation will be enforced in May 2018 and outlines strict fines for those companies found to be out of compliance. With the deadline just under a year away, now is the time for organizations to begin to establish a process for adhering to the necessary requirements....

Gearing Up for GDPR: Don’t Get Left Behind

Data Informed, Sept 2017
James Baird

We operate in an increasingly global business environment. There are clearly myriad benefits to global expansion, but – as many organizations are increasingly becoming aware – there are equally as many regulations and standards, based on the number of countries they operate in. Lately, the rapid introduction of new regulations has many companies worried about audit and compliance. Emerging compliance requirements in Europe, such as General Data Protection Regulation (GDPR), have pushed companies to understand where they store and manage data over the residual life cycle to be compliant with these requirements.

GDPR is a new privacy regulation in Europe that protects the personal data for any individual based in the European Union (EU), regardless of citizenship or where the data is being held. It applies to any organization located inside or outside the EU if it offers goods or services to, or monitors the behavior of, EU data subjects. This regulation will be enforced in May 2018 and outlines strict fines for those companies found to be out of compliance. With the deadline just under a year away, now is the time for organizations to begin to establish a process for adhering to the necessary requirements….

Data Management Strategies for Moving to SAP S/4HANA® or SAP Business Suite on HANA

Whether you are planning a move to SAP® Business Suite on SAP HANA® or to SAP S/4HANA®, the same principle applies: a sound information management strategy is key to your success. A well-crafted strategy will help you reduce the total cost of ownership (TCO) for these new in-memory systems, decrease downtime during the migration, and minimize risk by enforcing compliance with internal and external retention requirements.

Read this recent transcript from Dr. Werner Hopf and Ken Campbell for answers to your questions about how to manage data and documents as you move to the SAP HANA platform.

 

How a Hybrid Cloud Scenario Leverages the Agility of the Cloud and the Security of On Premise

SAPinsider, April 2017
Vishal Awasthi

Many chief technology officers (CTOs) have already embraced the idea of cloud technology in some aspect of their business. Cloud storage and cloud hosted applications, for example, have long been popular options for organizations. Despite the numerous benefits of cloud solutions, a complete transition can seem risky, and many companies are reluctant to take the leap and implement a cloud-only strategy. This is why many organizations are choosing to adopt the
best of both worlds: a hybrid cloud approach that takes advantage of the benefits of cloud while keeping certain applications on premise.

Today, the question isn’t if hybrid cloud is a smart approach, but rather, what is the smartest way to implement a hybrid cloud strategy? Forward-looking CTOs recognize this shift and must now evaluate their organization’s cloud readiness and the best way to make the transition for their company.

Putting a Plan in Place: How the Business and IT Can Work Together to Build a Data Retention Plan

2017-02-06_grc_retentionSAPinsider GRC Special Edition, Fall 2016

A data retention policy is the first step in protecting an organization’s data against financial, civil, and criminal penalties. But a policy is only effective
when it is put into action. Many companies spend time developing and reviewing retention policies, but have little knowledge of how to apply those polices to the electronic data in their SAP systems or how to remain compliant as retention requirements change over time.

Departments such as legal, finance, and HR must have a strong understanding of how retention requirements apply to the business — but they are not alone. The IT department needs to know how and when to apply those retention rules to electronic data.

Read James Baird’s latest article on how to reduce risk in your organization by putting a data retention policy in place.

Download_PDF

The Importance of Information Management and Data Archiving

2016-10-24_infomgmt_archiving_wernerData Informed, October 2016
Dr. Werner Hopf

When an organization is looking to refresh their legacy ERP system, they are faced with a crucial decision ̶ should they upgrade their existing system or implement a completely new system?

Businesses must take a deep look at their current internal processes and business needs to determine the best course of action. To streamline any major system change, implementing an effective data archiving strategy is an important first step. Archiving data before a system change reduces the size of the legacy system and reduces the time and complexity of any future upgrade or new system implementation.

Untitled-7

Magic Quadrant for Structured Data Archiving and Application Retirement

Screen Shot 2016-09-26 at 8.20.54 AMContact Dolphin to discuss the findings in the Gartner report “Magic Quadrant for Structured Data Archiving and Application Retirement”.

Copies of the report are no longer available for distribution.

Source: Gartner, Inc. Magic Quadrant for Structured Data Archiving and Application Retirement, Garth Landers, Alan Dayley, JP Corriveau, 13 June 2016.

Untitled-7

Audit Extraction Cockpit

This whitepaper describes how the Audit Extraction Cockpit can be used to extract SAP online and archived data according to audit and fiscal requirements. The Audit Extraction Cockpit can be used to respond to specialized global audit requirements including Sarbanes-Oxley (SOX) in the US, Standard Audit Format – Tax (SAF-T) in the European Union (EU), and other emerging audit requirements in Latin America and around the world.

 

twitter22x22LI22x22RSS22x22

 

Audit Extraction Cockpit

AEC_ss_thumbnailThe Audit Extraction Cockpit is a certified solution that allows auditors or the SAP Competence Center, under the control of the system administrator, to easily retrieve any table based online or archived data from SAP. Use this solution to respond quickly to requests from a tax auditor or internal/external auditor.

Download_PDF

Oil and Gas Industry Solutions

OG
Dolphin helps Oil and Gas companies maximize operational efficiency with solutions to manage the data that fuels the business and the processes that run it. Our SAP-centric and SAP-certified solutions help increase performance, reduce risk, and lower the total cost of ownership of SAP systems. That’s why one-third of all Fortune 100™ companies that run SAP®, including leading Oil and Gas companies are Dolphin customer

Download_PDF

Extending Process Innovation to the Cloud: The Future of Enterprise Application Strategy

HANABy Vishal Awasthi | SAPinsider, Volume 17, Issue 2 April 26, 2016
For many companies, moving to the cloud can seem like a risky move. Whether they fear a lack of security or have invested too much in their on-premise systems, companies are reluctant to make the leap. But what if they could have the best of both worlds? By adopting a hybrid cloud approach and leveraging SAP HANA Cloud Platform, companies can simply extend their business processes into the cloud while leaving their SAP systems on-premise. Hear the benefits of a hybrid approach in terms of process efficiency, business agility, and growth scalability as well as how security can be factored in to protect your business.

Untitled-7

Simplify Your SAP Landscape and Reduce Costs with a Modern Content Management System

SAPinsider, April 2016
Dr. Werner Hopf and Vishal Awasthi

SimplifiedConentManagementROIAs more organizations look for ways to simplify the SAP landscape by moving to SAP HANA and retiring aging systems it’s time to look for a more modern approach to content management as well.

In a this Q&A with SAPinsider Dolphin CEO Dr. Werner Hopf and CTO Vishal Awasthi discuss how organization can adopt modern content management strategies that will enable organizations to remain agile for future growth and change.

Dolphin’s lightweight, service-based Content Archive Service (CAS) enables companies to store unstructured data wherever it makes the most sense for the business, in the cloud or on disk, yet still access it easily from SAP applications – thus lowering storage costs and simplifying access.

Customers who have adopted the Content Archive Service have saved 50% on maintenance costs for legacy ECM systems and report that the solution is much easier for both the IT department and users to manage.

Download_PDF

Oil + Gas Monitor – Best Practices for Managing Data Through Corporate Transformation

February 25, 2016
Dr. Werner Hopf

Big Data, while still in its relative early stages as a trend in the Oil and Gas industry, is forcing midstream organizations to evaluate how best to handle it now and in the future. At the same time, the industry is realizing the current industry climate, while challenging, is allowing for a period of strategic transformations. Organizations must take control of unsustainable database growth and other difficulties presented by Big Data, however, if they want to be able to respond quickly to changing market conditions. Rather than letting too much data become an expensive and time consuming problem that prevents necessary corporate transformations, organizations should ensure that they are taking the proper steps towards successfully managing data now and in the future.

Find out what Dr. Hopf says about how companies can:

  • Identify Legacy Data and Move it to Less Costly Storage
  • Consolidate Redundant Systems to Prepare for the Future
  • Lose the Manual Processes

Read online at Oil + Gas Monitor.

Managing Data Through Food and Beverage Industry Corporate Transformations

February 2016, Manufacturing Business Technology
Dr. Werner Hopf

Recent high-profile mergers, acquisitions and divestitures in the food and beverage industry highlight the tremendous growth potential the industry has to offer. And while typically viewed as favorable strategies for achieving growth and improved profitability, sizeable business and information technology changes that accompany corporate transformations place emphasis on ensuring that data is protected and systems are running efficiently. The recipe for success in the food and beverage industry begins with a system that effectively handles high volumes of data, and is adaptable to ever-changing demand and regulation.

Download_PDF

Invoice Processing

Demonstration of how to process invoices in Dolphin Process Tracking System for Accounts Payable.

The Growing Problem of Big Data

Big-DataThe explosion of Big Data is a major reason why, despite faster technology and lower hardware costs, IT budgets are actually rising. With more than 20 years of data volume management experience in SAP systems, Dolphin has the expertise that companies need to manage the problems of Big Data.

View Infographic

Data Archiving: The First Step Toward Managing the Information Lifecycle

Data archiving strategies are designed to improve performance and manage costs, moving static data from the online database to offline archives. Information Lifecycle Management (ILM) adds a new level to
the performance – cost dynamic: manage data in compliance with outside and corporate retention rules and business requirements; maintain ready access to data and documents; protect the organization from
legal and business risk.

This white paper discusses best practices for managing data in SAP systems and how data archiving can be used as part of an information lifecycle management strategy.

 

Hubbell Inc. Gets Electrifying Results from Data Archiving

Hubbell Incorporated, an international manufacturer of quality electrical and electronic products since 1888, had grown for over a century through acquisition. This left the company with many legacy systems across its many business units. To increase efficiencies and lower costs, the company wanted to standardize its systems and use one solution so they could have a single source of truth across the organization. The company decommissioned it 18 legacy systems and moved onto a global single instance of SAP in 2006.

With many products and business units running on the same SAP system, the company quickly found that transactional data was growing rapidly. Hubbell estimated that the system would reach 3 TB of data in less than 2 years. This amount of data would be very costly as the company’s SAP instance was outsourced. The company was therefore billed for each GB of data storage. They were also billed for the length of time necessary to do system back ups, which was growing longer as the system’s data volume grew. In addition, business users, who were used to running queries quickly against the legacy systems found that their query response time in SAP systems were much slower than expected.

The company decided it needed to start archiving right away to improve performance and lower the total cost of ownership of its outsourced SAP systems.

Solution

The company turned to Dolphin to devise a data management strategy. The Dolphin solution leveraged Hubbell’s existing SAP system infrastructure and storage and Dolphin consultants helped Hubbell implement data archiving to reduce data volume. The solution included:

  • Standard SAP archiving objects
  • PBS archive add ons
  • PBS ContentLink

Phase one was completed in 2007 and focused on archiving data from the areas with the company was experiencing the largest data growth: MM, FICO, and iDocs. Subsequent phases focused on archiving data for other areas. Phase two (2008) focused on sales and billing data. Phase three (2010) focused on archiving master data. Phase four (2012) focused on archiving BI data.

Results

The company experienced immediate benefits from archiving. It was able to keep data under the 3 TB limit and enable:

  • Reduced data storage and hosting costs
  • Faster user queries for online and archived data
  • Faster backup of SAP systems
  • Simplified upgrade to new SAP systems and databases
  • Reduced risk with secure storage of retained data

 

Managing Big Data in SAP Systems

The explosion of Big Data is a major reason why, despite faster technology and lower hardware costs, IT budgets are actually rising. With more than 20 years of data volume management experience in SAP systems, Dolphin has the expertise that companies need to manage the problems of Big Data.
 

 

Big Lots Reduces the Problems of Big Data and Sales Audits

Shortly after Big Lots, the nation’s largest broadline closeout retailer, implemented SAP IS-Retail the company noticed that its retail stores were generating a lot of data.

In fact, data was growing two to three times faster than what the company had initially estimated, and would reach 30-40 TB by the end of the year. This incredible increase in data volume was already causing performance problems, which would only get worse over time. Due to the year-round, high pressure nature of the retail business, the company needed to find a solution immediately and it needed to be able to be implemented quickly, during the company’s very short SAP system maintenance windows.

In addition, the large amount of data that was being generated with each retail sales transaction also made it difficult for the company to retrieve data for sales tax audits. The data extraction process was very manual and complex. Each audit inquiry required seven separate steps to extract data from both the SAP BW and the SAP ECC systems. To be able to respond within the 2 week time frame provided by auditors, the company needed to find a better, faster solution for extracting data.

Solution

Big Lots engaged Dolphin to help develop a Data Volume Management strategy to control growth of data in the SAP BW and ECC systems, enforce data retention requirements and improve performance. The solution provided:

  • Secure, low cost storage for archived data
  • Nearline storage for fast retrieval of archived data for analytics
  • Common infrastructure to support both BW and ECC
  • Fast and easy retrieval of data by users
  • Simplified reporting for Sales Audits
  • Data retention compliance with business requirements

The solution was implemented in phases. In the first phase, the company controlled its data growth by archiving its business complete data. In the second phase, the company addressed the performance issues by adding fast and flexible retrieval access to the archived data and custom reports. The sales tax audit report was created as part of this phase.

Results

The company was able to stabilize data volume growth in both the SAP BW and ECC systems and improve user productivity through faster system performance and elimination of manual steps in reporting. Benefits of the solution include:

  • Stablized database growth
  • 97% reduction of data with archived and nearline technology
  • Reduced time to complete sales queries to 5-10 seconds
  • Improved Sales audit responses to 1 day from 2 weeks
  • Improved sales reporting 200%
  • Reduced data growth rate by 90%
  • Increased user productivity with faster system performance and automated reporting
  • Satisfied retention and tax reporting requirements

Managing Data through Corporate Transformations

DataInformed, August 2015
Dr. Werner Hopf

Pick up the business section of The New York Times, The Wall Street Journal, or USA Today and what do you see? It’s hard to go more than a day without spotting a news item about a company merger, acquisition, or business unit divestiture. All three are typically viewed as favorable strategies for achieving growth and improved profitability, but in today’s age of big data, executives have a lot more to worry about than final regulatory approval.

Managing the transfer of intellectual property (IP), where much of the value of a deal may be derived, has always been a concern. Now, with the ubiquity of big data and the rise in cloud computing, this concern is greater than ever. Each business transaction carries its own challenges and requirements to meet the desired outcome, but there are important steps that can be taken for mergers, acquisitions, and divestitures that will help to ensure that the big data changing hands does not turn in to a big problem.

Read more of the article on DataInformed.com

Download_PDF

SAP Data Retention Tool (DART) and Dolphin Audit Solutions

Screen Shot 2015-11-11 at 12.19.14 PMPrepare SAP Systems and Data to Meet Financial, Regulatory and Compliance Audits

To respond quickly and accurately to different, rapidly evolving financial, compliance, and regulatory audits, organizations must ensure SAP® systems and data are ready to meet multiple, sometimes conflicting requirements. Dolphin helps organizations meet audit-related challenges by leveraging native SAP capabilities and implementing industry-leading SAP add-on software solutions to optimize and automate complex audit processes.

The SAP Data Retention Tool (DART) is just one of the solutions that Dolphin implements for our customers. DART part of your SAP general ledger module and extracts the audit information needed by the US IRS Rev. Proc. 98-25, German tax legislation, and other financial audit requests.

For companies with complex, multi-national, or high-volume audit needs, Dolphin can provide a comprehensive audit solution that is tailored to meet specific audit requirements across multiple jurisdictions and retention periods.

Download_PDF

Maximize SAP HANA™ Performance and Lower Total Cost of Ownership

maximizeSAPHANAMaximize the Potential Benefits of SAP Big Data with HANA

According to industry analysts, we have entered the age of “Big Data.” Generally, Big Data relates to the fact that today’s business intelligence (BI) systems – like SAP NetWeaver™ Business Warehouse (SAP NetWeaver BW) – are experiencing record levels of data growth from terabytes to petabytes and beyond. The challenge is in maximizing the opportunity for real-time business intelligence while minimizing the impact of exploding data volume on productivity and total cost of ownership (TCO).

SAP Big Data Archiving

The promise of big data applications, even combined with the seemingly endless performance capabilities of SAP HANA, does not negate the reality that turning massive amounts of data into insightful, real-time intelligence requires a sound data management infrastructure. As more data accumulates in BI and ERP systems, one major issue emerges: input/output performance degradation that slows data access. SAP HANA eliminates these bottlenecks by keeping data in memory, but the extra cost to add sufficient capacity can be higher than expected. From a data management perspective, making the most of the big data opportunity requires the adoption of two key strategies: 1) augmenting data archiving capabilities with nearline storage and 2) re-architecting the business warehouse (BW) data model for lean, flexible, organized “views” of information that serve up agile reporting without increasing administrative overhead. Dolphin offers a compelling strategy to help companies meet those goals, achieve significant savings, performance improvements and lay the foundation for leveraging SAP HANA – the vehicle for truly maximizing the potential benefits of big data – now and in the future. Dolphin is the leader in providing business performance improvement solutions for SAP environments. Our team has the expertise to help you enter the era of Big Data and build your bridge to SAP HANA.

Download_PDF

 

 

 

Can you Continue to Ignore Data Encryption in SAP?

presentationDolphin’s encryption solutions that help to control access to legally protected data (PII, PCI DSS) as well as sensitive business data in order to strengthen legal and governance compliance and reduce risk. The solution encrypts data that resides in either the SAP solution database or the SAP archive repository at the field level, for example, credit card or Social Security numbers.

View Presentation

Managing SAP Archive Retention

presentationProactive, risk-proof Data Retention Management is a key building block to a successful SAP ILM strategy. Without a cohesive, end-to-end Retention Management solution across the lifecycle of documents and data—creation to destruction—organizations struggle to sustain a data governance strategy.

In this webcast on Dolphin’s Data Retention Management for SAP archived data and documents, we discuss the driving factors for implementing proactive retention policies and how to deal with legal holds. We share tips, best practices and lessons learned drawn from real customer use cases. Step-by-step, you’ll learn about various tools, techniques and options for building a secure, reliable and cost-efficient data retention management policy.

Uncover the SAP data retention management strategy that’s right for you.

View Presentation

SAP HANA and Big Data Archiving

Dolphin CEO and Archiving Principal, Werner Hopf, addresses Big Data and its affects. He says that when organizations are going to a HANA platform, it becomes very important to consider a data management strategy. Here’s why:
 

 

Why SAP Customers Choose Dolphin

Senior executives discuss the company’s singular focus on delivering solutions to SAP customers — data lifecycle management and archiving and business process optimization. They mention many of the benefits customers have indicated are realized by working with Dolphin.

 

 

Dolphin’s SAP Cloud Computing Solutions

Dolphin, a technology and solutions company provides business performance improvement solutions for companies running SAP software. Vishal Awasthi discusses Dolphin’s Content Archive Service for Cloud that allows a direct connection from the SAP archiving layer to major public Cloud providers. The primary advantage is that cloud storage lets organizations align the cost of storage with the value of their data.