We’ve all been there before—a day of back-to-back meetings that leaves little time to answer your growing pile of emails, let alone begin any of the projects you’ve been meeting about all day. It’s enough to make you dizzy. Don’t misunderstand me, there’s certainly value in meetings—bringing together multiple perspectives to discuss projects and challenges in real-time, uncovering ideas and solutions that emerge from a group’s collaboration and collective energy. But sometimes we schedule meetings for the sake of meeting, relying on them for lack of efficient information sharing processes and technologies. With team members spread across Dolphin’s several offices around the globe, we’ve implemented a number of strategies to communicate and share information without formal meetings. For example:
- We use MS SharePoint to post and share files easily—among multiple computers and mobile devices as well as with other team members.
- Desktop sharing software like Team Viewer helps us review, discuss and collaborate on documents from our own desktops on the fly, train new team members and troubleshoot IT challenges as they occur without having to gather together in one room.
- We delegate action items and empower those closest to any given project to make decisions. This significantly cuts down on the need for group discussions.